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How to fill out NSF SBIR/STTR Phase I Step‐by‐Step Guide

01
Review the eligibility criteria for the NSF SBIR/STTR program to ensure your business qualifies.
02
Familiarize yourself with the NSF SBIR/STTR Phase I guidelines and requirements by reading the official documentation.
03
Prepare a project summary that includes the technical objectives, innovations, and potential impacts of your proposal.
04
Develop a detailed business plan that outlines the commercial viability of your idea, including market analysis and revenue projections.
05
Create a budget that details the project costs, including personnel, equipment, and indirect costs.
06
Gather required documentation, such as letters of support, resumes of the team members, and proof of small business status.
07
Complete the online application on the NSF's FastLane system or the Grants.gov platform according to instructions.
08
Review and edit your proposal for clarity, conciseness, and compliance with NSF guidelines.
09
Submit the proposal before the deadline, ensuring all required components are included.

Who needs NSF SBIR/STTR Phase I Step‐by‐Step Guide?

01
Small businesses looking to develop innovative technology.
02
Entrepreneurs seeking funding to transition research into commercial products.
03
Research institutions partnering with small businesses for technology commercialization.
04
Startups that require funding to conduct feasibility studies and prototype development.
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Receive up to $305,000 in non-dilutive funding for research and development (R&D) to build your prototype or proof-of-concept over six to 18 months.
Receive up to $305,000 in non-dilutive funding for research and development (R&D) to build your prototype or proof-of-concept over six to 18 months.
It is known as the “idea generation” phase, during which small businesses (and their research institution partners in STTR) establish the scientific, technical, commercial merit and feasibility of the proposed innovation.
As of October 23, 2024, SBA's hard cap (total cost) limits for Phase I and II awards are as follows: Phase I—$314,363. Phase II—$2,095,748.
The only required deliverable of an SBIR Phase I grant is a report describing the technical accomplishments and outcomes of the Phase I project.
Budget and Timelines for Funding A Phase I budget is $314,363 for a project timeline between 6 months to 2 years. A Phase II budget is $2,095,748 for a project timeline between 1 to 3 years.
Funding amounts can vary widely across DOD agencies (e.g., Army, Navy, Air Force). Typically, SBIR Phase I: awards may range from $50,000 to $150,000. SBIR Phase II: award amount can vary by agency and program, but it often provides funding in the range of $750,000 to $1,500,000 for a period of up to two years.
For NSF SBIR – 1 PI, co-PIs are not allowed. For NSF STTR - 1 PI and 1 co-PI are required (the PI must be an employee of the proposing small business and the co-PI must be part of the STTR partner research institution). An individual may act as the co-PI on an unlimited number of proposals.

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The NSF SBIR/STTR Phase I Step‐by‐Step Guide is a comprehensive resource designed to assist small businesses in navigating the application process for the National Science Foundation's Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) programs. It outlines the key steps and considerations involved in preparing a Phase I proposal.
Small businesses that wish to apply for Phase I funding under the NSF SBIR or STTR programs are required to follow the Step‐by‐Step Guide. This includes businesses that meet the eligibility criteria set forth by the NSF.
To fill out the NSF SBIR/STTR Phase I Step‐by‐Step Guide, applicants need to carefully follow the sections outlined in the guide, providing required information about their project, company, market potential, and financial needs. It's important to adhere to the formatting and submission guidelines specified by the NSF.
The purpose of the NSF SBIR/STTR Phase I Step‐by‐Step Guide is to provide structured, detailed instructions to help small businesses effectively prepare and submit their proposals for funding. It aims to streamline the application process and enhance the chances of securing funding.
Information required on the NSF SBIR/STTR Phase I Step‐by‐Step Guide includes details about the innovative technology or research proposed, the business's capabilities, project objectives, a plan for commercialization, and a budget estimation showing how funds will be utilized during the project.
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