Last updated on
Sep 20, 2025
Edit, annotate, organize, convert, and securely store documents in the cloud. Use drag-and-drop to adjust agreements, complete forms, create fillable PDFs, and more.
pdffiller vs Smallpdf vs Octiv
Smallpdf vs. Octiv vs. pdfFiller: What’s the best solution for you?
Both Smallpdf and Octiv are solid options for your document tasks. But if you are looking for a real all-rounder, pdfFiller can surprise you.
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Smallpdf vs Octiv vs pdfFiller: Which is the superior document management solution?
Are you considering the best document management solution between Smallpdf, Octiv, and pdfFiller? As you evaluate your options, it's essential to understand how these platforms stack up against each other. Which one truly empowers you to manage your PDFs efficiently and effectively?
Why pdfFiller emerges as a robust alternative
What sets pdfFiller apart in the landscape of document management tools? With its user-centric features, pdfFiller not only enhances productivity but also streamlines your workflows.
pdfFiller offers a full-featured, cloud-based platform that caters to all your document needs. Its collaborative PDF editing ensures that teams work seamlessly, making transparency and teamwork possible. You can enjoy editing and eSigning documents without worrying about additional costs or interruptions in your workflow.
pdfFiller’s impressive ratings against Smallpdf and Octiv
When analyzing user reviews and ratings, pdfFiller consistently outperforms its competitors, including Smallpdf and Octiv. Users praise its intuitive interface and comprehensive features that cater to both personal and professional needs. The combination of stored data security and outstanding customer service further elevates its reputation among users.
Is migrating from Smallpdf or Octiv to pdfFiller your best option?
If you're contemplating a switch for better document management, it’s crucial to understand the advantages of moving to pdfFiller when comparing Smallpdf vs Octiv. Are you ready to enhance your PDF experience? Migration can significantly improve collaboration and document organization for your team.
Seamless migration process
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1.Guided Steps: The migration process comes with user-friendly instructions to ensure a hassle-free transition.
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2.Support Availability: Dedicated customer support is available to assist during migration, ensuring your team's needs are met.
Enhanced collaboration features post-migration
After migrating to pdfFiller, your team will benefit from advanced collaboration options that foster efficient teamwork. Whether it’s editing PDFs or securing eSignatures, pdfFiller's features enable quicker turnaround times and better document management.
All-in-one document management solution for all users
pdfFiller ensures that users, whether individuals or organizations, benefit from its extensive toolkit. Its eSigning capabilities and collaborative functions allow for comprehensive document handling that surpasses most competitors. Join other satisfied users who have transformed their document experience with pdfFiller!
What benefits can you expect from switching to pdfFiller over Smallpdf or Octiv?
Switching to pdfFiller presents strong competitive advantages that align perfectly with modern document management needs. With its full-featured capabilities, you can edit, eSign, and manage documents all within a single platform. The ease of use, combined with robust collaboration tools, positions pdfFiller as an ideal choice amidst Smallpdf vs Octiv comparisons.
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1.Comprehensive cloud-based management.
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2.Enhanced collaboration features designed for teamwork.
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3.Streamlined eSigning processes without added subscriptions.
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4.User-friendly tools suitable for both personal and professional requirements.
Experience the difference yourself! Don't miss the opportunity to optimize your document management by making the switch to pdfFiller today.
Try these PDF tools
Edit PDF
Quickly edit and annotate PDFs online.
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Sign
eSign documents from anywhere.
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Request signatures
Send a document for eSignature.
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Share
Instantly send PDFs for review and editing.
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Merge
Combine multiple PDFs into one.
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Rearrange
Rearrange pages in a PDF document.
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Compress
Compress PDFs to reduce their size.
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Convert
Convert PDFs into Word, Excel, JPG, or PPT files and vice versa.
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Create from scratch
Start with a blank page.
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Edit DOC
Edit Word documents.
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Why choose pdfFiller over Smallpdf and Octiv
The all-in-one solution
pdfFiller can do everything Smallpdf and Octiv do and a whole lot more! Edit and share documents on the fly, collect signatures and forms, and keep your documents organized and accessible—perfect for everyday tasks.
Seamless PDF editing & eSigning
With solutions like Smallpdf and Octiv, you often need two separate subscriptions to edit and sign. With pdfFiller, you can tweak and send documents for signing in one smooth workflow without switching between apps.
Fully cloud-based & cross-platform
Unlike most competitors, pdfFiller lets you work from anywhere—no installation, updates, incompatible versions, or missing features. It just gets the job done across all your devices, letting you focus on what’s important.
Built for collaboration
Get anyone’s feedback or edits right in your documents—no endless email chains. You’ll have all the tools you need to collaborate and share documents securely with your team.
Perfect for personal and professional use
Compared to Smallpdf and Octiv, pdfFiller is a more cost-effective and well-rounded solution that covers countless use cases. It’s easy to use and quick to set up, making it a go-to choice for those who work alone or with a team.
Why users choose pdfFiller over Smallpdf and Octiv
This chart represents a partial list of features available in pdfFiller, Smallpdf, Octiv
Smallpdf
Octiv
No Downloads
CRMs, Google Docs, Office 365
Search Form Online
New Form and Document Creator
Host Fillable Forms
Edit PDF
Fill Online
Sign Online
PDF Converter
Annotate PDF
Search Text in PDF
Add Watermark, Images and Video
Collaborate and Versions
Encryption and Security
Two-Factor Authentication
Unlimited Cloud Storage
Fax Online
Track Sending Documents
Free Mobile App
API
Switching to pdfFiller? Here’s what you’re getting
Everything you need to handle PDFs
Built-in eSignature & data collection
Send documents for signing right after editing. Collect surveys and applications using online fillable forms you can share instantly via links.
Easy sharing & collaboration
Don’t just share edited documents—let anyone make changes and leave feedback. Set up a team workspace to share templates, collaborate on PDFs, and track documents in one place.
Forms library
Access a huge library of ready-to-use templates. From tax forms to state-specific legal documents, find what you need and customize in seconds.
Uncompromising security
Edit, share, and store documents without worrying about data safety. pdfFiller complies with global security standards like HIPAA, GDPR, PCI DSS, and SOC 2 Type II to protect your data.
pdfFiller scores top ratings on review platforms
EXCELLENT SOFTWARE, SIMPLE YET HIGHLY EFFECTIVE. CUSTOMER SUPPORT WAS ALSO IMPRESSIVE. THIS PRODUCT WILL SECURE A SAFE YET EFFICIENT WAY TO MOVE TO A PAPERLESS SYSTEM.
Does everything a PDF editor should, except when a signature placement is required.
The signature is squeezed into a field that miniaturizes the graphic.
Nice to have
It's good to know that you can use something like this to fill out your documents. You can add and fill out any document you want.
It can be confusing when you are using it. We are using ours online and sometimes you have to wait to do what you want. I have a feeling that it can be faster.
They have an awesome website that…
They have an awesome website that allows you to do multiple actions. Their customer support is top notch! (Shout out to Anna! You are the bomb!)
Best edit pdf online tool
We use it to send out client forms that require a signature. Its much better than sending it in an email because it can all be dealt with online without needing to print, sign and scan back a paper document.
The website is easy to use and makes it easy to find all the features available on the home screen. No need to go poking around in the website. Everything you could want to do to a PDF can be found on the home page.
I have nothing bad to say about Pdffiller. For those that don't want to spend money on the subscription they still offer electronic signature forms.
What do you like best?
It is very easy to use. You can move/resize text, revise previously changed documents, add digital or scanned signatures, and then share it by email, SMS, fax, etc. If I was going to design such a service, this is how I would do it.
What do you dislike?
The only dislike I suppose is the small annual fee; only thing I can think of.
Recommendations to others considering the product:
Use the trial offer
What problems are you solving with the product? What benefits have you realized?
I get alot of paper forms to fill out, intended to be completed by hand. But pdfFiller allows me to type on any form, after it has either been uploaded or scanned, and it looks very professional. Nothing can make the document better.
Scaturro Insurance Agency LLC
Fumbling along with Adobe Acrobat or hand-writing forms was time-consuming, sloppy, and completely inefficient—especially if changes or updates were needed. We are going to continue to use pdfFiller and find additional uses for the product as our business grows.
Joe Scaturro, Owner
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Marshall Orthopaedics
pdfFiller saves us $100 or more each workday when you factor in employee time and supplies. The figure is probably higher than that, since the waiting time for patients not yet seen is also diminished, which keeps the patient from being frustrated and just leaving before their visit.
Douglas A. Waldman, MD
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Vallon Consulting LLC
I needed a platform that could merge documents together, edit them, sign them, then email or fax them. Ideally, all in one. I was introduced to pdfFiller last year. So I just went and got an account for myself, and have been using pdfFiller ever since.
Rowena Thornton, CEO and Managing Director
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How does pdfFiller compare with Smallpdf and Octiv in terms of all-in-one document management capabilities?
When comparing document management solutions, pdfFiller stands out due to its extensive all-in-one functionality. Unlike Smallpdf, which focuses primarily on simple editing tasks, or Octiv, which is more geared towards document creation, pdfFiller allows users to edit, sign, and manage documents seamlessly from one platform. This integration enhances overall workflow efficiency, ensuring that users can handle various document needs without switching tools. Pro Tip: Look for platforms that consolidate tasks to streamline your document workflow.
What features make pdfFiller a superior choice over Smallpdf and Octiv for team collaboration?
pdfFiller has optimized collaboration features that surpass those of both Smallpdf and Octiv. Its cloud-based accessibility ensures that your team can work together in real-time, regardless of their location or device. In contrast, while Smallpdf offers basic sharing capabilities and Octiv focuses on document creation, pdfFiller provides comprehensive tools for commenting, version tracking, and simultaneous editing, making it a better fit for teams requiring robust collaboration tools. Pro Tip: Always consider ease of access and collaboration features when selecting a document management solution.
Why is pdfFiller more cost-effective in the long run compared to Smallpdf and Octiv?
When evaluating the long-term cost-effectiveness of Smallpdf, Octiv, and pdfFiller, it's clear that pdfFiller provides exceptional value. While Smallpdf may offer lower initial pricing, it lacks the full range of features required for comprehensive document management. Octiv has premium pricing but does not significantly enhance basic business needs compared to pdfFiller, which integrates editing, signing, and form-building into one subscription. This all-inclusive approach minimizes additional expenses over time, making pdfFiller the smarter investment. Pro Tip: Analyze feature sets in relation to costs before making a decision.
How does pdfFiller ensure security standards compared to Smallpdf and Octiv?
Security is a crucial consideration when selecting a document management platform, and pdfFiller’s commitment to data protection is evident. With certifications such as SOC 2 Type II and HIPAA compliance, pdfFiller ensures that sensitive data is handled securely. In comparison, Smallpdf may lack certain robust security features, while Octiv has limited industry-specific compliance. This focus on security not only protects your documents but also instills confidence in your clients. Pro Tip: Always review the security certifications of platforms to safeguard your data effectively.
In the context of Smallpdf vs Octiv vs pdfFiller, how do integration capabilities impact user experience?
Integration capabilities play a crucial role in user experience, and pdfFiller excels where others may fall short. With its ability to seamlessly connect with various third-party applications, pdfFiller ensures that users can easily incorporate it into their existing workflows. In contrast, Smallpdf may present limitations in this area, and Octiv typically requires more complex setups. This ease of integration means that businesses can adapt pdfFiller quickly to meet their unique document management needs without extensive training or disruption. Pro Tip: Choose a platform that offers flexible integrations with tools you already use.
What specific advantages does pdfFiller offer for advanced form-building compared to its competitors?
The advanced form-building capabilities of pdfFiller set it apart from both Smallpdf and Octiv, providing users with an intuitive and customizable experience. While Smallpdf offers basic forms and Octiv is more focused on document creation, pdfFiller allows for intricate form design, including conditional logic and data validation features. This flexibility is essential for businesses that require tailored forms to meet client needs efficiently. By focusing on user-friendly form solutions, pdfFiller enhances overall productivity. Pro Tip: Assess form-building features based on your specific operational needs when choosing a solution.
How does cross-platform performance influence the choice between Smallpdf, Octiv, and pdfFiller?
For professionals working in diverse environments, cross-platform performance is a determining factor in document management solutions. pdfFiller offers superior compatibility across various devices and operating systems, allowing users to access their documents from anywhere. Smallpdf may have limited functionalities on mobile devices, and while Octiv works on multiple platforms, the experience can lack fluidity. This ensures users have a consistent and effective workflow whether on desktop or mobile with pdfFiller. Pro Tip: Test cross-platform capabilities before committing to ensure it meets your workflow expectations.