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2020-11-17
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How records are disposed?
Records disposal is the process by which University Records are either destroyed or retained as University Archives. Disposal is a range of processes associated with implementing the records' retention, destruction or transfer decisions documented in the University's Records Retention and Disposal Authority.
When should you dispose of an official record?
The guide covers the seventh good practice recommendation (in section 12 of the Code): 'Authorities should define how long they need to keep particular records, should dispose of them when they are no longer needed and should be able to explain why records are no longer held. '
When should a record be destroyed?
Patients involved in a clinical trial — 15 years after last episode or 10 years after death (locally agreed exception). Donor records — 11 years post transplantation. Do not destroy — Records marked as a general 'do not destroy' must be kept as permanent full records and should not be destroyed.
How do you dispose of client records?
Step 1: Understand why you need to take action. Step 2: Find out what information you have. Step 3: Understand the value of your information. Step 4: Dispose of information you no longer need.
How long should government records be kept?
Generally, you must keep all required records and supporting documents for a period of six years from the end of the last tax year they relate to. The tax year: is the fiscal period for corporations.
How are medical records stored and disposed of?
The records must be stored or destroyed in a safe, secure manner. If records are to be destroyed, paper records should be shredded or incinerated. CDs, DVDs, hard disks and other forms of electronic storage should be overwritten with random data or physically destroyed.
What is the proper way to destroy medical records?
Burning, shredding, pulping, and pulverizing for paper records. Pulverizing for microfilm or microfiche, laser discs, document imaging applications. Magnetic degassing for computerized data. Shredding or cutting for DVDs. Demagnetizing magnetic tapes.
When can medical records be destroyed?
When Medical Records Should Be Destroyed HIPAA requires medical records to be retained for six years from the date of its creation or last use whichever comes later. State laws also generally have document retention laws, however when they're shorter than HIPAA's, the six-year retention period preempts State laws.
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