Reminder Separate instructions. See the 2009 Instructions for Forms W-2 and W-3 for information on completing this form. For more information go to www. Attention This form is provided for informational purposes only. Copy A appears in red similar to the official IRS form* Do not file copy A downloaded from this website with the SSA. The official printed version of this IRS form is scannable but the online version of it printed from this website is not. A penalty of 50 per information return may...be imposed for filing forms that cannot be scanned* To order official IRS forms call 1-800-TAX-FORM 1-800-829-3676 or Order Information Returns and Employer Returns Online and we ll mail you the scannable forms and other products. You may file Forms W-2 and W-3 electronically on the SSA s website at Employer Reporting Instructions Information* You can create fill-in versions of Forms W-2 and W-3 for filing with SSA. You may also print out copies for filing with state or local governments...distribution to your employees and for your records. See IRS Publications 1141 1167 1179 and other IRS resources for information about printing these tax forms. DO NOT STAPLE a 33333 b Control number For Official Use Only OMB No* 1545-0008 Military CT-1 Hshld. emp* Social security wages Medicare wages and tips Medicare tax withheld Allocated tips Advance EIC payments Dependent care benefits Nonqualified plans Deferred compensation For third-party sick pay use only Income tax withheld by payer...of third-party sick pay State wages tips etc* State income tax Local wages tips etc* Local income tax Employer s address and ZIP code h Third-party sick pay Establishment number f Employer s name g Federal income tax withheld Medicare govt. emp* Employer identification number EIN e Wages tips other compensation d Total number of Forms W-2 c Kind of Payer Other EIN used this year State Employer s state ID number Telephone number Contact person Email address Fax number Under penalties of perjury I...declare that I have examined this return and accompanying documents and to the best of my knowledge and belief they are true correct and complete. Signature Form Title Date W-3 Transmittal of Wage and Tax Statements Department of the Treasury Internal Revenue Service Send this entire page with the entire Copy A page of Form s W-2 to the Social Security Administration* Do not send any payment cash checks money orders etc* with Forms W-2 and W-3. Upload a file for employers who use payroll/tax...software to print Form s W-2 if the vendor software creates a file that can be uploaded to SSA. socialsecurity. gov/employer and select First Time Filers or Returning Filers under BEFORE YOU FILE* Purpose of Form A Form W-3 Transmittal is completed only when paper Copy A of Form s W-2 Wage and Tax Statement are being filed* Do not file Form W-3 alone. Do not file Form W-3 for Form s W-2 that were submitted electronically to the Social Security Administration see below. All paper forms must...comply with IRS standards and be machine readable. Photocopies and hand-printed forms are not acceptable.
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Instructions and Help about IRS W-3
How to edit IRS W-3
How to fill out IRS W-3
Instructions and Help about IRS W-3
How to edit IRS W-3
To edit IRS W-3, you can use pdfFiller's online tools, which allow you to modify the text within the form. Ensure that all required fields are accurately filled, and review the entries for any errors. Once edits are complete, save your changes before proceeding to submit the form.
How to fill out IRS W-3
Filling out IRS W-3 involves providing summaries of the employment income paid to workers. First, gather necessary information such as the total wages, tips, and other compensation you’ve reported. Use the guidance in the form itself to accurately enter this information and complete any necessary calculations.
This process also requires confirming your business’s tax identification details and ensuring that all information matches the corresponding W-2 forms issued to your employees.
About IRS W-3 2009 previous version
What is IRS W-3?
IRS W-3 is the Transmittal of Wage and Tax Statements, a form used to summarize total wages and withholding amounts reported on W-2 forms for employees. Employers submit this form to the Social Security Administration (SSA) to accompany copies of the W-2 forms issued.
Who needs the form?
Employers who issue W-2 forms to employees are required to submit the IRS W-3 form. This includes businesses, non-profits, and any organization that has paid wages or compensation to individuals during the tax year. Understanding the need for this form is essential for ensuring correct tax filings.
Components of the form
IRS W-3 consists of several key components including the employer's identification details, taxable wage totals, and the corresponding amounts withheld for Social Security and Medicare taxes. Each section must be filled accurately to reflect correct payroll data.
What information do you need when you file the form?
When filing IRS W-3, you need to provide the total number of W-2 forms submitted, the total wages paid to all employees, and all tax amounts withheld. Collecting this information beforehand ensures that the form can be completed accurately and efficiently.
Where do I send the form?
IRS W-3 and the accompanying W-2 forms should be sent to the Social Security Administration. Depending on your location, the mailing address may vary, so it’s important to check the latest IRS guidance on where to send these documents based on your region.
What is the purpose of this form?
The purpose of IRS W-3 is to ensure that the SSA accurately records income and tax information for individuals. It serves as a summary document that consolidates all W-2 forms submitted by an employer for a specific tax year, facilitating proper tax reporting and compliance.
When am I exempt from filling out this form?
You may be exempt from filing IRS W-3 if you do not have employees who received wages or if you are using the IRS e-file system with authorized third-party software that directly submits the W-2/W-3 filing to the SSA.
Due date
The IRS W-3 form must be submitted to the SSA by the last day of January following the end of the tax year, along with all W-2 forms. If January 31 falls on a weekend or holiday, the deadline extends to the next business day.
What are the penalties for not issuing the form?
Failure to issue the IRS W-3 may result in penalties from the IRS. These penalties can include fines for failure to file the form by the due date. Moreover, if the failure to file leads to tax discrepancies, there could be additional financial consequences.
Is the form accompanied by other forms?
The IRS W-3 must be accompanied by all corresponding W-2 forms when submitted to the SSA. Each W-2 form should detail individual employee earnings and taxes withheld, thereby complementing the summary provided in the W-3
FAQ about IRS W-3
What should I do if I realize there’s a mistake on my 2009 3 form after submission?
If you discover an error on your submitted 2009 3 form, you should file an amended form as soon as possible. Make sure to clearly indicate that it is a corrected submission, and provide accurate information to avoid further issues. Keeping records of both the original and corrected forms is essential for your documentation.
How can I check the status of my filed 2009 3 form?
To verify the status of your filed 2009 3 form, you can contact the IRS or use their online tools designed for tracking submissions. Be prepared to provide specific information about your filing, such as your identification details and submission date. This will help you receive quicker assistance.
Are there special considerations for filing a 2009 3 form for nonresident payees?
Yes, when filing a 2009 3 form for nonresident payees, you must ensure that you comply with specific regulations that govern foreign payees. This may include verifying their eligibility for tax exemptions and reporting requirements based on tax treaties. It's advisable to consult a tax professional for details.
What common mistakes should I avoid when filing the 2009 3 form?
Common mistakes when filing the 2009 3 form include incorrect taxpayer identification numbers, omission of necessary information, and failing to sign the form when required. Double-checking all entries and ensuring that any additional documentation is included can help prevent these errors.
What should I do if I receive a notice or letter regarding my 2009 3 form after submission?
If you receive a notice or letter regarding your submitted 2009 3 form, carefully read the communication to understand the issue. Respond as instructed, providing any required documentation or corrections. Keeping thorough records of your correspondence and filings will be helpful in addressing any concerns raised.
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