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OXFORD COUNTY REQUEST FOR PROPOSALS SCANNING AND MICROFILMING ARCHIVE FILES CLERKS OFFICE ISSUED BY: OXFORD COUNTY BOARD OF COMMISSIONERS Date: September 12, 2014, Project Representative: Elaine Richardson

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How to fill out scanning and microfilming

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Gather all the documents that need to be scanned or microfilmed.

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Who needs scanning and microfilming:

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Businesses and organizations that deal with a large amount of paperwork and need to digitize or store their documents in a more efficient manner.

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Government agencies that require a secure and organized way to store and retrieve important records.

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Any individual or entity that wants to reduce physical clutter and create electronic backups of important documents.

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What is scanning and microfilming?

Scanning and microfilming are processes of converting physical documents into digital formats for long-term preservation and easy access.

Who is required to file scanning and microfilming?

Businesses and organizations that are mandated by law or industry standards to maintain records may be required to perform scanning and microfilming of their documents.

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Scanning and microfilming can be done using specialized equipment or third-party services that offer document digitization services.

What is the purpose of scanning and microfilming?

The purpose of scanning and microfilming is to create digital backups of important documents, reduce physical storage space, and ensure easy retrieval of information.

What information must be reported on scanning and microfilming?

The information reported on scanning and microfilming may include details on the types of documents digitized, the date of digitization, and any relevant metadata.

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