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TRAVEL ADVANCE REQUEST TRAVEL REPORT MUST BE FILED WITHIN 2 WEEKS OF RETURN WITH SUPPORTING DOCUMENTATION MUST BE ATTACHED Complete entire form ADDITIONAL INSTRUCTIONS ON REVERSE SIDE PLEASE DIRECT

How to fill out travel report must be

How to fill out travel report must be

1. Start by gathering all the necessary information for your travel report, such as the purpose of the trip, dates, destinations, and any expenses you incurred.
2. Create a document or use a travel report template to structure your report.
3. In the travel report, provide a detailed description of each leg of your journey, including the departure and arrival locations, modes of transportation used, and the purpose of each trip segment.
4. Make sure to include any expenses related to transportation, accommodation, meals, and other travel-related costs. Provide the amounts spent, dates, and purpose for each expenditure.
5. Include any supporting documents such as receipts, invoices, or tickets to validate your expenses and claims.
6. Summarize your travel report by highlighting the key findings, outcomes, or objectives achieved during the trip.
7. Submit your travel report to the appropriate authority or department within your organization, following any specific guidelines or procedures they may have.
8. Keep a copy of your travel report for your records, as you may need it for future reference or reimbursement purposes.

Who needs travel report must be?

1. Travel reports are generally required by employees or individuals who have been sent on business trips by their organizations.
2. Managers, supervisors, or finance departments may request travel reports to track and evaluate travel expenses, ensure compliance with company policies, or for reimbursement purposes.
3. Travel agencies or travel service providers may also require travel reports to keep track of their clients' travel activities and expenses.
4. Government agencies or institutions that provide funding or grants for travel purposes may require travel reports to ensure proper use of funds.
5. In some cases, individuals may also need to maintain personal travel reports to track their travel expenses for tax purposes or personal records.

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