Keep your team in the loop with our Document Sharing System for Human Resources Teams
Strengthen document security by eliminating the need to send email attachments or use other public channels. Share documents safely via protected links and track changes with ease.
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Up to 100 MB for PDF and up to 25 MB for DOC, DOCX, RTF, PPT, PPTX, JPEG, PNG, JFIF, XLS, XLSX or TXT
Note: Integration described on this webpage may temporarily not be available.
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What makes pdfFiller an outstanding Document Sharing System for Human Resources Teams?
Explore a vast array of features that streamline your daily work.
Multiple sharing options
Share documents securely via direct links and QR codes or embed fillable forms in your website. Alternatively, send documents via email, fax, or SMS.
Secure shareable links
Generate short links to your documents, configure privacy settings, and make it easy for recipients to access your files from any device.
Permissions control
Decide who can access your documents and how they can interact with them. Allow recipients to view, edit, or eSign documents in an intuitive online PDF editor.
Password protection
Lock your documents with a password to protect them from unauthorized access.
Expiration dates
Enhance security by setting expiration dates for your shareable links. Ensure users can access your documents only within a specified time frame.
Instant notifications
Receive real-time alerts once your documents are reviewed, filled out, signed, or edited. Track every document change and stay in the loop at all times.
Trusted document editing and sharing software
People all over the world use pdfFiller to handle paperwork digitally. Anytime and anywhere.
64M+
users worldwide
420+
Fortune 500 companies using pdfFiller
4.6/5
average user rating
238K
documents shared per month
Create, edit, and share documents securely with an end-to-end PDF solution
100% paperless workflows
Enhanced productivity & collaboration
Reduced paperwork and labor costs
Why pdfFiller wins
Cloud-native PDF solution
Access pdfFiller from anywhere. No lengthy installation and updates are required.
Top-rated for its ease of use
Edit, share, and track documents with an intuitive UI that only takes minutes to master.
Unlimited document storage
Securely store any number of documents and templates in the cloud.
Unmatched cost-to-value
Benefit from an all-in-one document management solution at a lower price than other brands.
Industry-leading customer service
Enjoy peace of mind with pdfFiller’s highly acclaimed customer support.
Security & compliance
Protect your data according to the highest security standards.
pdfFiller streamlines document processes across industries
Our user reviews speak for themselves
How to leverage the best Document Sharing System for Human Resources Teams
Exploit the full potential of document management with pdfFiller’s cutting-edge capabilities for efficient distribution and collaboration on files. Effectiveness and connectivity are crucial for solutions like this Document Sharing System for Human Resources Teams, and pdfFiller is your trusted partner in achieving just that. Check out the ease and convenience of having the ability to share important paperwork with colleagues, clients, or partners anytime, anywhere, and on any device.
With actual updates and notifications, you’re always in the loop, making sure that tasks move forward seamlessly. This platform empowers teams to work together more efficiently, fostering a collaborative environment that leads to success. In addition, pdfFiller ensures that your forms are shared and kept safely. With advanced encryption and permission settings, you control who opens or edits your PDFs, safeguarding your sensitive information.
Steps to get started with your Document Sharing System for Human Resources Teams
01
Get started with pdfFiller by signing in to your existing account or creating a new one and starting a free trial. During the trial period, you can access exclusive features for effective document management.
02
Go to the Dashboard, click Add new, and upload, create the PDF form from scratch, or find a suitable template in the library.
03
Once you’re in the online editor, you can apply all the changes to the form using pdfFiller’s editing toolbar.
04
Add fillable fields for more productive collaboration. Click the EDIT FILLABLE FILEDS button on the right, choose the field type, and place it where needed across the page. Add as many fields as needed.
05
Assign fillable fields. As needed, dedicate particular fields to specific people you will share the work with. As soon as done with field configurations, click SAVE to continue editing.
06
When done with the document, click the dropdown next to DONE, and select Share. Choose the most appropriate way to send the form.
Embrace the power of pdfFiller’s capabilities and impove your document-based workflows. Level up your productivity, enhance collaboration, and protect your paperwork in one platform. Start your journey towards exceptional efficiency and connectivity by creating your account today.
Ready to get started?
Jump in and try our Document Sharing System for Human Resources Teams hands-on!
Speed up document editing and sharing
Enhance data security
Simplify document tracking
Questions & answers
Below is a list of the most common customer questions.
If you can’t find an answer to your question, please don’t hesitate to reach out to us.
How to organize electronic HR files?
How to Organize Employee Files: 5 Tips Standardize your filing system. Use a document management system. Set up access permissions. Add forms and checklists to your HR workflow. Monitor document expiration dates.
What is HR document management system?
HR document management is the processes and techniques involved in organizing, storing and accessing all types of HR files and data. An effective HR document management process ensures that employee information is kept secure and accessible by HR teams.
Can HR records be stored electronically?
Because the Fair Labor Standards Act (FLSA) does not require a particular order or form of records, wage records may be maintained electronically.
Can teams be used as a document management system?
You can manage files directly from the Microsoft Teams file tab or the underlying SharePoint site. When creating a new team, a SharePoint Online team site is created with a single document library.
How do I organize my HR files electronically?
The best way to organize employee files is electronically, ideally using a dedicated HR document management system like Connecteam. You can create a standardized file naming system, control access permissions, easily stay on top of document expirations, and more.
How do you organize HR data?
Whether you use paper, electronic files, or both, consistency is the key to effective recordkeeping. For example, if your hiring records are sorted by employee name, organize payroll records the same way. Keep the same system across all types of records, and make sure your file folders have accurate, uniform names.
How should HR files be kept?
Documents should be kept in a secure facility, document management system (DMS), or in cloud storage with restricted access to respect employee data privacy. Many employers now use electronic recordkeeping to save space, eliminate unnecessary environmental waste, and to save time when searching for a specific document.
How do you manage HR documents?
How to set up an HR document management system Step 1: Map your documents. Step 2: Define access needs. Step 3: Identify retention requirements and goals. Step 4: Determine security level. Step 5: Establish a storage and archiving plan. Step 6: Use software to implement your plan.