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hello and welcome to navigate electronic signatures transmission and storage an overview of Notice h20 20-0 for my name is Heather severs and I'm a trainer and consultant for Nima k & Associates and today we're going to be going over this new notice that had published in regards to multifamily and our ability to have electronic signatures and electronic storage of data so the purpose of this is really to provide guidance to those of us in the multifamily universe about how to accept electronic signatures how to have electronic transmission of data and then also electronic storage of data we have honestly in the industry been waiting for this for many years HUD has been talking about publishing this as early as about 2005 and so we're very excited to see the notice finally here and ready to go not that it leaves us without any questions but it does bring some clarity to some things that we've had questions about in the past and how to have said that they based it essentially off of this office of asset management in portfolio oversight or om PO so things this affects folks that are owners and management agents of multifamily projects and also affect service providers and HUD field office staff as well as contract administrators in their staff as well the notice came out on May 26 2020 and the notice that it was effective immediately so owners and agents are welcome to implement these new policies and procedures at any time much of this information was taken from this previous notice that was issued called use of electronic signatures in federal organization transactions this was published by the CIO officer in January of 2013 and so HUD even though they published this notice specifically to multifamily owners management agents industry partners they encourage you to read this additional notice when you're to implement your policies and procedures regarding electronic and data as you go through that process so let's talk about what it says and what it says we can do and what it says we can't do so the first thing that HUD is pretty clear about and it continues to sort of say this verbage all through the new notice is that it permits but does not require owners and agents of multifamily projects to use electronic signatures and to take advantage of electronic submission and storage of files and data for the multifamily program so even though it says you can it doesn't say you have to so that's sort of the first point that head wants to make and they continue to make that throughout the notice it also does a pretty good job of saying that if you do choose to use the electronic signatures or transmission or storage that many state and local municipalities have additional rules that potentially would affect this so even though there may be this broad sort of HUD multifamily notice you may have things in your area that would also come into play when you're considering making policy changes to the electronic transmission storage of data so make sure...
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