Copy D For Employer Employers Please Note Specific information needed to complete Form W-2 is available in a separate booklet titled the 2016 General Instructions for additional forms at www.irs.gov/orderforms. Caution Do not send the SSA Forms W-2 and W-3 that you have printed from IRS.gov. The SSA is unable to process these forms. Instead you can create and submit them online. See E-filing later. Due dates. By January 31 2017 furnish Copies B C and 2 to each person who was your employee...during 2016. Instead you can create and submit them online. See E-filing later. Due dates. By January 31 2017 furnish Copies B C and 2 to each person who was your employee during 2016. By January 31 2017 send Copy A of Form s W-2 and W-3 to the SSA. If you file electronically the due date is also January 31 2017. Attention You may file Forms W-2 and W-3 electronically on the SSA s Employer W-2 Filing Instructions and Information web page which is also accessible at www. socialsecurity....gov/employer. You can create fill-in versions of Forms W-2 and W-3 for filing with SSA. You may also print out copies for filing with state or local governments distribution to your employees and for your records. Note Copy A of this form is provided for informational purposes only. Copy A appears in red similar to the official IRS form* The official printed version of this IRS form is scannable but the online version of it printed from this website is not. Do not print and file Copy A...downloaded from this website with the SSA a penalty may be imposed for filing forms that can t be scanned* See the penalties section in the current General Instructions for Forms W-2 and W-3 available at www*irs*gov/w2 for more information* Please note that Copy B and other copies of this form which appear in black may be downloaded filled in and printed and used to satisfy the requirement to provide the information to the recipient. To order official IRS information returns such as Forms W-2...and W-3 which include a scannable Copy A for filing go to IRS Online Ordering for Information Returns and Employer Returns page or visit www*irs*gov/orderforms and click on Employer and Information returns. We ll mail you the scannable forms and any other products you order. See IRS Publications 1141 1167 and 1179 for more information about printing these tax forms. 22222 Void a Employee s social security number For Official Use Only OMB No* 1545-0008 b Employer identification number EIN 1...Wages tips other compensation 2 Federal income tax withheld c Employer s name address and ZIP code 3 Social security wages 5 Medicare wages and tips 6 Medicare tax withheld 8 Allocated tips d Control number e Employee s first name and initial Last name 10 Dependent care benefits Suff* 11 Nonqualified plans Statutory employee Retirement plan 12a See instructions for box 12 C o d e Third-party sick pay 14 Other 12b 12c 12d f Employee s address and ZIP code 15 State Form Employer s state ID number...W-2 16 State wages tips etc* Wage and Tax Statement 17 State income tax Copy A For Social Security Administration Send this entire page with Form W-3 to the Social Security Administration photocopies are not acceptable.
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Instructions and Help about IRS W-2
How to edit IRS W-2
How to fill out IRS W-2
Instructions and Help about IRS W-2
How to edit IRS W-2
To edit the IRS W-2, start by accessing the original document. You can use pdfFiller to make necessary changes directly on the form. Ensure that any updates reflect accurate information regarding employee wages and tax withholdings. Once edits are complete, review the form for errors before finalization.
How to fill out IRS W-2
Filling out the IRS W-2 requires attention to detail. Begin by collecting all pertinent information, including the employer’s EIN, employee’s Social Security number, and the total wages paid during the tax year. Each section of the form must be accurately completed to reflect the correct amounts withheld for Social Security, Medicare, and federal income tax.
Follow these steps to fill out the form:
01
Enter the employer identification number (EIN) in Box e.
02
Provide the employee's Social Security number in Box a.
03
Fill in the employee’s name and address in Boxes b and c.
04
Report total wages in Box 1 and total federal income tax withheld in Box 2.
About IRS W-2 2016 previous version
What is IRS W-2?
The IRS W-2 form, also known as the Wage and Tax Statement, is a document that employers are required to issue to employees at the end of each tax year. It details an employee's annual wages and the taxes withheld from their pay. The W-2 form is essential for employees, as it is used when filing their income tax returns.
Who needs the form?
Employers who pay employees must submit a W-2 form. This includes businesses, non-profit organizations, and government entities. Employees receiving wages, salaries, or tips, as well as certain disability benefits, should receive a W-2 by January 31 of the following year. Self-employed individuals or independent contractors instead receive Form 1099, which serves a different reporting purpose.
Components of the form
The IRS W-2 form consists of multiple sections that collect various types of information. Key components include:
01
Employee and employer information, including identification numbers.
02
Total earnings, including wages, tips, and other compensation.
03
Tax withheld amounts for federal, Social Security, and Medicare taxes.
Each box on the form must be filled out accurately to ensure compliance with tax regulations.
What information do you need when you file the form?
Before filing the W-2, gather relevant information, including the employer's EIN, the employee's full name, Social Security number, total wages, and total taxes withheld. Accurate reporting of this information is essential to avoid discrepancies that could lead to penalties or audits.
Where do I send the form?
The W-2 forms must be sent to the Social Security Administration (SSA) along with Form W-3. The mailing address can vary based on the employer's location and whether filing electronically or via paper form. Employers should consult the IRS website for up-to-date mailing addresses and electronic filing options.
What is the purpose of this form?
The purpose of the IRS W-2 is to report wages and tax withheld to both the employee and the IRS. This form ensures that employees accurately report their income and pay the correct amount of taxes. Employers also use the W-2 to fulfill their tax reporting obligations and to provide essential documentation supporting payroll and withholding activities.
When am I exempt from filling out this form?
Exemptions from filling out the W-2 may apply under certain conditions. If an employee has not received any wages or if they are not subject to withholding, the employer may not need to issue a W-2. Additionally, employees classified as independent contractors must receive Form 1099 instead. Employers should consult IRS guidelines for specific criteria.
What are the penalties for not issuing the form?
Employers who fail to issue the W-2 form on time may face penalties from the IRS. Penalties can vary based on how late the form is filed, with potential fines for each form not submitted. These fines can accumulate significantly if multiple employees are affected, making it crucial for employers to prioritize timely filing.
Is the form accompanied by other forms?
Typically, the W-2 form is not submitted alone. Employers are required to file Form W-3, the Transmittal of Wage and Tax Statements, with the Social Security Administration. This form summarizes all W-2 data for the employer and helps in cross-verifying tax information. Employers must ensure both forms are filed simultaneously.
FAQ about IRS W-2
What should I do if I realize I've made a mistake on my submitted IRS W-2?
If you discover an error on your submitted IRS W-2, you need to file a corrected form known as the IRS W-2c. This should be done as soon as the mistake is identified to rectify the information with the IRS and inform your employees accordingly. Ensure that you check for any penalties that might apply in case of late corrections.
How can I track the status of my filed IRS W-2?
To track the status of your filed IRS W-2, you can use the IRS's e-file tracking tools if you submitted electronically. It's also advisable to confirm with the recipient that they've received their form as expected. Monitor any IRS notices regarding your submission for updates or potential rejections, where applicable.
What are some common errors to avoid when filing an IRS W-2?
Common errors when filing an IRS W-2 include incorrect Social Security numbers, mismatched names, and failing to report all income accurately. To avoid these issues, double-check all entered information and use validation tools offered by e-filing software to ensure your data is correct before submission.
What should I know about privacy and data security when filing IRS W-2 forms?
When filing IRS W-2 forms, it's crucial to understand the importance of data security. Utilize secure e-filing methods and ensure that sensitive information, such as Social Security numbers, is protected during transmission. Maintain records securely for the required retention period to comply with legal obligations and safeguard against unauthorized access.
Can someone else file the IRS W-2 on my behalf?
Yes, an authorized representative or Power of Attorney (POA) can file the IRS W-2 on your behalf. Ensure that proper authorization documentation is provided to avoid issues. This is often helpful for businesses or individuals who may not be able to file the form directly due to various circumstances.
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Use this catalog to find any type of IRS forms. We've gathered all of them under this section uncategorized to help you to find a proper form faster. Once you spot it on this list, have a look at the versions and schedules you might need as attachments. All returns are available for 2016 and for previous fiscal years.
