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Notice of Annual General Meeting Genesis Resources Limited ACN 114 787 469 Date: Thursday 17 November 2011 Time: 12.00 pm (Melbourne time) Place: Level 9 468 St Kinda Road Melbourne Victoria 3004

How to fill out notice of annual general

Point by point, here is how to fill out a notice of annual general meeting and an explanation of who needs it:

1. Start by addressing the notice: Begin by writing "Notice of Annual General Meeting" or a similar heading at the top of the document. Make sure it is clearly visible and easy to read.
2. Specify the date, time, and location: State the date, time, and location of the annual general meeting. Include the full address or venue name to avoid any confusion. This information helps participants plan accordingly and attend the meeting.
3. Outline the agenda: Provide a detailed agenda for the meeting. List the topics that will be discussed, presentations, reports, or any other business matters to be addressed. Break down the agenda into clear sections, making it easier for participants to prepare and know what to expect.
4. Extend a formal invitation: Politely invite all the shareholders, board members, or relevant parties to attend the annual general meeting. Clearly mention the importance of their presence and participation in shaping the organization's future. Provide contact information for any RSVPs or queries.
5. Explain the purpose of the meeting: Offer a brief explanation of why the annual general meeting is being held. This could include reviewing the organization's financial statements, electing board members, discussing future plans, or any major decisions to be made. Be concise and informative to convey the significance of attending.

Who needs notice of annual general?

1. Shareholders: Notice of the annual general meeting is primarily intended for the shareholders of the organization. It informs them about the meeting's date, time, location, and agenda. Shareholders have a vested interest in attending these meetings as they have the right to vote, discuss important matters, and voice their opinions.
2. Board Members: The notice is also relevant for board members of the organization. As key decision-makers, board members need to be aware of the annual general meeting's details and topics to be discussed. They play a crucial role in shaping the organization's strategy, overseeing its operations, and ensuring its long-term success.
3. Regulatory Authorities: Depending on the jurisdiction and the nature of the organization, there might be certain regulatory authorities that also need to receive the notice of the annual general meeting. Compliance with legal requirements is essential, and notifying relevant authorities helps maintain transparency and accountability.

In conclusion, filling out a notice of annual general meeting requires attention to detail, clarity in communication, and a focus on the essential information. Shareholders, board members, and regulatory authorities are the primary recipients of this notice, ensuring that they can participate, contribute, and fulfill their responsibilities effectively.

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What is notice of annual general?

The notice of annual general meeting is a formal announcement to the shareholders of a company about the upcoming annual general meeting where important decisions will be made regarding the company's business and governance.

Who is required to file notice of annual general?

The Board of Directors of a company is typically responsible for preparing and filing the notice of annual general meeting.

How to fill out notice of annual general?

The notice of annual general meeting should include details such as the date, time, and location of the meeting, agenda items to be discussed, voting procedures, and any other relevant information for the shareholders.

What is the purpose of notice of annual general?

The purpose of the notice of annual general meeting is to inform shareholders about the upcoming meeting and provide them with important information about the agenda items and decisions to be made.

What information must be reported on notice of annual general?

The notice of annual general meeting must include details about the date, time, and location of the meeting, agenda items, voting procedures, and any other relevant information for the shareholders.