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THE UNIVERSITY OF TEXAS AT DALLAS REQUEST FOR GRADUATION VERIFICATION LETTER This form is for requesting a letter that will state that the student has earned a degree from the University of Texas

How to fill out graduation verification letter form

How to fill out graduation verification letter:

1. Gather necessary information: Start by collecting all the relevant details such as your full name, student ID, date of graduation, and any other specific requirements requested by the institution or organization requesting the letter.
2. Contact the registrar's office: Reach out to your school's registrar's office, either in-person or through email, to inquire about the process of obtaining a graduation verification letter. They will guide you on the specific steps you need to follow and any additional documentation that may be required.
3. Provide necessary documentation: Depending on the institution or organization requesting the verification letter, you may need to provide additional documentation, such as a copy of your degree certificate or official transcripts. Make sure to gather all the required paperwork in advance.
4. Draft the letter: Once you have all the necessary information and documents, start drafting the graduation verification letter. Begin by addressing the letter to the appropriate recipient and clearly state the purpose of the letter. Provide your personal details, including your full name, student ID, and the date of graduation. Mention any academic honors or distinctions if applicable.
5. Include contact information: It is essential to provide up-to-date contact information, including your phone number and email address, so that the institution or organization can contact you if they need further clarification or verification.
6. Proofread and finalize: Before submitting the letter, carefully read through it to ensure there are no spelling or grammatical errors. Double-check that all the provided information is accurate and corresponds with the supporting documents. Make any necessary revisions and finalize the letter.
7. Submit the letter: Follow the instructions provided by the registrar's office on how to submit the graduation verification letter. This may involve sending it electronically through email, mailing it via postal service, or submitting it in person. Make sure to meet any deadlines and keep a copy of the letter for your records.

Who needs graduation verification letter:

1. Employers: Many employers require a graduation verification letter as part of their hiring process to confirm the educational background of potential employees.
2. Educational institutions: If you plan to continue your education at a different institution, they may require a verification letter to determine your eligibility for further studies or to transfer credits.
3. Professional licensing boards: Certain professions, such as medicine or law, may require a graduation verification letter to verify the educational qualifications of individuals applying for licensure.
4. Background checks: Graduation verification letters are often requested during background checks conducted by organizations or agencies to ensure the accuracy of an individual's educational claims.
5. Financial institutions: When applying for certain loans or financial aid programs, banks or financial institutions may require a graduation verification letter to verify the applicant's educational background.

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What is graduation verification letter?

A graduation verification letter is a document that confirms or verifies a person's graduation from an educational institution, such as a high school, college, or university. This letter is typically requested by employers, background check agencies, or other institutions as proof of education. The letter may include information about the person's graduation date, degree or diploma earned, major or field of study, and the name and contact information of the educational institution.

Who is required to file graduation verification letter?

It depends on the specific requirements of the organization or institution requesting the graduation verification letter. In most cases, it is the responsibility of the individual who completed their education to request and provide the graduation verification letter. This may include recent graduates applying for jobs, individuals applying to educational programs, or anyone requiring proof of their graduation. However, some organizations or institutions may initiate the verification process themselves, in which case the responsibility would lie with them. It is always best to check with the specific organization or institution to determine who needs to file the graduation verification letter.

How to fill out graduation verification letter?

To fill out a graduation verification letter, follow the steps below: 1. Date: Start by writing the current date at the top of the letter. 2. Recipient's Information: Write the name, title, and address of the person or organization you are sending the letter to. Make sure to include their full name, company/organization name (if applicable), and complete mailing address. 3. Your Information: Below the recipient's information, provide your own details. Include your full name, your current position or school affiliation, and your contact information (phone number and email address). 4. Salutation: Begin the letter with a professional salutation, such as "Dear [Recipient's Name]," or "To Whom It May Concern," if you don't have a specific person in mind. 5. Introduction: In the first paragraph, introduce yourself briefly and state your purpose for writing the letter. For example, "I am writing to request a graduation verification for [your name] who recently completed the graduation requirements at [your school/college]." 6. Provide Graduate Information: In the body of the letter, provide pertinent details regarding your graduation. Include information like your full name, student ID or number, dates of attendance, the degree or program you completed, and the date of graduation or anticipated graduation date. 7. Consent and Authorization: If the verification requires your consent or authorization, state it clearly. For example, you could include a statement such as, "I authorize [school/college name] to release any relevant information pertaining to my graduation." 8. Request Verification: Clearly state the purpose of the letter and request the recipient to verify your graduation. You could phrase it as, "I kindly request you to provide a written verification of my graduation to be sent to [recipient's name and address] by [date]." 9. Contact Information: Include your contact information again at the end of the letter for any follow-up or questions. Also, mention how you prefer to receive the verification (email, physical mail, etc.). 10. Closing: End the letter with a professional closing, such as "Sincerely," followed by your full name and any relevant titles, degrees, or designations. 11. Signature: Leave space between the closing and your typed name to sign the letter manually if it will be sent as a physical copy. Remember to review and proofread the letter before sending it.

What is the purpose of graduation verification letter?

The purpose of a graduation verification letter is to confirm the completion of academic requirements and the awarding of a degree or diploma to a student. This letter is usually requested by employers, educational institutions, or other organizations to verify the educational qualification and ensure the authenticity of the individual's claimed graduation status. It serves as an official document to authenticate the individual's educational background and achievements.

What information must be reported on graduation verification letter?

The information that must typically be reported on a graduation verification letter includes: 1. Student's full name: The letter should include the student's legal name as it appears on official records. 2. Student's date of birth: The letter should include the student's birthdate, this is important to accurately identify the individual. 3. School name and address: The letter should provide the name and address of the educational institution from which the student graduated. 4. Dates of attendance: The letter should specify the dates during which the student attended the school, including the start and end dates. 5. Graduation date: The letter should clearly state the exact date of the student's graduation. 6. Degree or diploma earned: The letter should indicate the degree, diploma, or certificate that the student earned upon completion of their studies. 7. Academic standing or honors: If the student graduated with any academic honors, such as cum laude or magna cum laude, these should be mentioned in the letter. 8. Signature and contact information: The letter should be signed by an authorized school official and should include their name, job title, and contact information for verification purposes. It's important to note that the specific requirements for a graduation verification letter may vary depending on the institution and the purpose for which the letter is being requested.

What is the penalty for the late filing of graduation verification letter?

The penalty for the late filing of a graduation verification letter can vary depending on the specific institution or organization requesting the letter. In most cases, a late submission may result in the rejection or delay of the application or request that required the graduation verification. Some organizations may impose additional consequences such as late fees, rescheduling of events, or loss of eligibility for certain benefits or opportunities. It is important to check the specific guidelines or policies of the institution or organization requiring the letter to fully understand the potential penalties for late filing.

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