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PURCHASING CARD INTERNAL CONTROL REVIEW
The purpose of this document is to conduct a review to ensure that appropriate internal control procedures are being
followed and that University purchasing
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How to fill out purchasing card internal control
How to fill out purchasing card internal control:
01
Identify the objectives of the purchasing card internal control. Determine why it is necessary to have control measures in place for the use of purchasing cards.
02
Assess the risks associated with purchasing card usage. Identify potential fraud risks and areas of vulnerability.
03
Establish policies and procedures for purchasing card usage. Develop clear guidelines for cardholders on how to properly use the cards and ensure compliance with organizational rules and regulations.
04
Implement authorization processes for purchasing card transactions. Define who has the authority to approve transactions and establish spending limits for cardholders.
05
Train cardholders and other relevant employees. Provide comprehensive training on the proper use of purchasing cards, including understanding the control measures in place and the consequences of non-compliance.
06
Implement monitoring and review processes. Regularly review purchasing card transactions to ensure adherence to policies and identify any potential issues or anomalies.
07
Regularly update and communicate purchasing card internal control measures. As new risks or changes in policies occur, update the control measures and communicate them effectively to all relevant parties.
Who needs purchasing card internal control?
01
Organizations that use purchasing cards as a means of payment for goods and services.
02
Departments or divisions within organizations that have authorized cardholders responsible for making purchases.
03
Financial management teams who are responsible for overseeing and managing the use of purchasing cards within an organization.
04
Auditors and internal control specialists who are responsible for evaluating and ensuring the effectiveness of control measures in place.
05
Regulatory authorities or compliance departments that may require organizations to have internal control measures for purchasing card usage.
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