Get the free Meeting of March 10 2014 Board of Park Commissioners - cityofhobart

City of Hobart Board of Park Commissioners Minutes Meeting of March 10, 2014, Call to Order: Mrs. Sills called the meeting to order at 6:00pm, followed by the Pledge of Allegiance. The following Commissioners

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1. Begin by gathering all the necessary information for the meeting. This includes the agenda, any supporting documents, and the list of attendees.
2. Create a clear and concise agenda for the meeting. Outline the topics that will be discussed and the order in which they will be addressed. Make sure to allocate sufficient time for each agenda item.
3. Prepare any supporting documents that will be needed during the meeting. This might include presentations, reports, or data that will help facilitate the discussion.
4. Send out a meeting invitation to the relevant participants. Include the date, time, location, and any additional information they may need. Use a tool like Outlook or Google Calendar to easily track responses.
5. Prior to the meeting, make sure the meeting room or virtual meeting platform is set up and ready to go. Test any technology that will be used, such as video conferencing software or projectors.
6. Arrive early to the meeting room and set up any physical materials that will be used during the meeting, such as handouts or visual aids.
7. Start the meeting on time and welcome all participants. Provide a brief overview of the agenda and any ground rules for the meeting.
8. Follow the agenda closely, ensuring that each agenda item is addressed in a timely manner. Encourage open and respectful discussion among the participants.
9. Take thorough meeting minutes or notes during the meeting. This will help document decisions, action items, and any important discussions that take place.
10. Conclude the meeting by summarizing the key points discussed and any next steps that were identified. Thank all participants for their contributions.

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