Get the free SPECIAL CITY COUNCIL MEETING AND WORKSHOP October 2 2014 - cityofterrell

Special City Council Meeting and Workshop October 2, 2014 Page1 SPECIAL CITY COUNCIL MEETING AND WORKSHOP October 2, 2014 6:00 P.M. A Special City Council Meeting and Workshop of the Terrell City

How to fill out special city council meeting

How to fill out a special city council meeting:

1. Plan the meeting agenda: Determine the topics or issues that need to be discussed during the special city council meeting. Make a list of the items that require attention or decisions from the council members.
2. Notify the council members: Send out a formal notification to all relevant council members, informing them about the special meeting. Include the date, time, location, and agenda of the meeting. Ensure that the notification reaches everyone in a timely manner.
3. Prepare necessary documents: Gather all the documents and reports related to the agenda items. This may include previous meeting minutes, financial reports, proposed policies, or any other relevant materials. Ensure that these documents are organized and easily accessible during the meeting.
4. Set up the meeting space: Arrange a suitable location for the special city council meeting. Ensure that the space can accommodate all council members, staff, and any members of the public who may attend. Set up the necessary equipment, such as projectors, microphones, or audiovisual systems, if required.
5. Start the meeting: Begin the special city council meeting by calling it to order and taking note of who is present. Follow the agenda and address each item in a structured manner. Allow council members to discuss and provide input on each topic before making any decisions.
6. Make decisions: Once all discussions have taken place, the council members should vote on any necessary actions or resolutions. Follow the established rules and procedures for voting, ensuring that each member has the opportunity to voice their opinion.
7. Document the meeting minutes: Assign a person to take detailed minutes of the special city council meeting. These minutes should accurately reflect the discussions, decisions, and any actions taken during the meeting. Review and approve the minutes at a later council meeting.

Who needs a special city council meeting?

1. City officials: Mayors, council members, or other elected officials may request a special city council meeting to address urgent matters or issues that cannot wait until the next regular meeting.
2. Government staff: City council meetings often require the presence of various government staff members, such as city managers, administrative personnel, or department directors. These individuals attend the meeting to provide information, reports, or expertise to aid the council members in making informed decisions.
3. Public: In certain circumstances, a special city council meeting may be held to consider matters that directly affect the public. For example, if a proposed policy or development project has garnered significant public interest or controversy, a special meeting may be called to provide an opportunity for public input and discussion.

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