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MINUTES RUSSELLVILLE TOWN COUNCIL REGULAR MEETING May 11, 2010, The regular meeting of the Russellville Town Council was convened at 7:00 PM with the following attendance: PRESENT: Robert Lazaro,

How to fill out minutes purcellville town council

How to fill out minutes for the Purcellville Town Council:

1. Start by recording the date and time of the meeting at the top of the minutes. This ensures accurate documentation of when the meeting took place.
2. Include a list of attendees, noting the names of all council members present, any staff or officials in attendance, and any members of the public who may have been present.
3. Begin each point in the minutes with a clear and concise summary of the discussion or decision made during the meeting. Use bullet points or a numbered list for clarity.
4. When documenting discussions, be objective and unbiased. Record key points, arguments, and any resolutions reached. Avoid personal opinions or editorializing.
5. For any decisions made during the meeting, document the motion, who made it, and the outcome. Include any voting tallies if applicable.
6. If there are any presentations or reports given during the meeting, summarize the key points or provide a summary of the material presented.
7. Capture any public comments or questions raised during the meeting. Note the name or affiliation of the individual making the comment and offer a summary of their statement.
8. Ensure the minutes accurately reflect the timeline and flow of the meeting. If necessary, use timestamps or indications of when certain topics were discussed or decisions were made.
9. It is important to proofread and edit the minutes before finalizing them. Double-check names, spellings, and any important details to ensure accuracy.

Who needs the minutes for the Purcellville Town Council:

1. Council members: The minutes serve as an official record of the meeting and help council members recall discussions, decisions, and actions taken.
2. Town officials and staff: Keeping a record of the minutes allows officials and staff members to review important information and actions taken during the meeting.
3. Public: The minutes provide transparency and allow the public to stay informed about the discussions and decisions made by the Purcellville Town Council.
4. Future reference: The minutes act as a reference for future meetings, ensuring continuity and allowing for accountability and oversight.

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