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General Assembly Official Records Sixty eighth Session Supplement No. 34 Report of the Joint Inspection Unit for 2013 and program of work for 2014 United Nations New York, 2014 A/68/34 Note Symbols

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How to fill out general assembly official records:

1. Start by gathering all necessary information about the general assembly, such as the date, time, location, and participants.
2. Document the purpose of the general assembly and the agenda items to be discussed.
3. Create a structured template for the official records, including sections for the meeting minutes, decisions made, actions taken, and any other relevant information.
4. During the general assembly, designate someone to take accurate notes of the discussions, decisions, and outcomes.
5. Record the main points and key arguments discussed during the assembly, highlighting any important comments or concerns raised by the participants.
6. Include any motions or resolutions that were proposed, seconded, and voted upon during the general assembly.
7. Clearly document the voting results and any important remarks made during the voting process.
8. After the general assembly, review and proofread the official records for accuracy and clarity.
9. Share the finalized version of the official records with all the participants and stakeholders who need access to them.

Who needs general assembly official records:

1. Organizations: General assembly official records are essential for any organization that holds regular or annual general assembly meetings. These records serve as a formal documentation of the proceedings and decisions made during the assembly.
2. Board of Directors: Members of the board of directors rely on the official records to understand the discussions and outcomes of the general assembly, especially if they were unable to attend the meeting.
3. Shareholders or Members: Stakeholders, such as shareholders or members of the organization, may need access to the official records to stay informed about the decisions taken by the general assembly and the overall direction of the organization.
4. Legal Authorities: In some cases, the official records of the general assembly may be required by legal authorities for legal or audit purposes.
5. Future Reference: The official records also serve as a historical reference for the organization, allowing future members or leaders to understand and learn from past decisions and discussions.

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