Get the free AGENDA 08-23-12 Special Called Mtgdoc

****** NOTICE OF PUBLIC MEETING****** CITY OF MELISSA CITY COUNCIL SPECIAL CALLED MEETING THURSDAY, AUGUST 23, 2012, City of Melissa Municipal Building City Council Work Room (2nd Floor) 3411 Barker

How to fill out agenda 08-23-12 special called

To fill out the agenda for the special called meeting on August 23, 2012, follow these steps:

1. Begin by writing the date at the top of the agenda, noting it as "August 23, 2012."
2. Include the title of the meeting at the top, specifying that it is a "Special Called" meeting.
3. Start with the call to order, which typically includes stating the time and location of the meeting. For example, "Meeting called to order at 10:00 AM in Conference Room A."
4. Next, include a roll call of attendees, noting the names of the individuals present and marking any as absent.
5. Follow the roll call with an approval of the minutes from the previous meeting, if applicable.
6. Provide an opportunity for members to make announcements or raise any new business topics for discussion.
7. List any specific items or topics to be discussed during the meeting. Be sure to include a brief description or background information for each item.
8. Allow for a discussion or debate on each agenda item, ensuring that all members have the opportunity to share their thoughts.
9. If any decisions or actions are required, clearly note them and assign responsibility for follow-up.
10. Lastly, include a time for adjournment, specifying the estimated duration of the meeting.

Regarding who needs the agenda for the special called meeting on August 23, 2012, it typically applies to:

1. Attendees of the meeting: All individuals who are expected to participate in or contribute to the meeting should receive a copy of the agenda. This ensures that everyone is prepared and knows what topics will be addressed.
2. Organizers or facilitators: Those responsible for coordinating the meeting, such as the chairperson or secretary, need access to the agenda to ensure the meeting runs smoothly and stays on track.
3. Stakeholders or interested parties: Depending on the nature of the meeting, individuals or groups with a vested interest in the topics being discussed may also request or require a copy of the agenda to stay informed.

Distributing the agenda to the appropriate individuals ensures that all attendees are aware of the meeting's purpose, topics, and expected outcomes, promoting a productive and well-organized gathering.

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