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CITY COUNCIL MINUTES CITY HALL, 291 N. MAIN STREET PORTERVILLE, CALIFORNIA NOVEMBER 16, 2010, 5:30 P.M. Call to Order at 5:30 p.m. Roll Call: Council Member McCracken, Vice Mayor Hamilton, Council
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Begin by identifying the purpose of the call. Determine what needs to be discussed or achieved during the call, whether it is a team meeting, a client update, or a project review.
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Create an agenda for the call. Outline the topics or questions that need to be covered during the discussion. This will help keep the call focused and ensure that all relevant information is addressed.
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Determine the participants of the call. Identify the individuals who need to be present and have a role in the discussion. It is important to invite only those who are necessary to keep the call efficient and avoid unnecessary distractions.
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Set a date and time for the call. Choose a time that works for all participants and avoids conflicting schedules. Consider different time zones if there are participants from different regions.
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Send out call invitations. Use a calendar invite or an email to notify all participants about the call details, including the purpose, agenda, date, time, and any preparatory materials needed. Make sure to include any necessary dial-in numbers or online meeting links.

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Call to order at is a procedure followed at the beginning of a meeting to officially commence the meeting and establish the agenda.
The person designated as the chair or facilitator of the meeting is responsible for initiating the call to order.
To fill out a call to order, the chairperson typically calls the meeting to order by stating, 'I call this meeting to order.'
The purpose of the call to order is to signal the start of the meeting, ensure order and decorum, and set the tone for productive deliberations.
The call to order does not require specific information to be reported; it is a procedural step rather than a formal report.
There is no specific deadline for filing a call to order as it is an immediate action taken at the beginning of a meeting.
There are no penalties for the late filing of a call to order, as it is not a document that is filed or submitted.
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