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Capital Service Center Council California Teachers Association×NEA COME ONE, COME ALL TO THE 3RD ANNUAL CCC KICKOFF RECEPTION & DINNER THURSDAY, SEPTEMBER 15, 2011, ELONGATE HOTEL SACRAMENTO 5:00
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01
Start by identifying the purpose of the reception. Determine the objectives and goals that you want to achieve through this event. This could include building team morale, introducing new initiatives, or celebrating past successes.
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Create a budget for the kick-off reception. Consider all the necessary expenses such as venue rental, catering, decorations, and any additional activities or entertainment. Make sure to allocate funds accordingly to stay within budget.
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Choose a suitable venue for the reception. Consider factors like the number of attendees, location convenience, and the atmosphere you want to create. Book the venue well in advance to secure your preferred date.
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Plan the agenda for the reception. Decide on the timeline of activities, including speeches, presentations, team-building exercises, or entertainment. Make sure to include breaks for networking and socializing.
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Determine the guest list for the reception. Identify the individuals or teams who should attend the event based on their roles and involvement in the organization. Send out invitations or announcements, ensuring that you provide all necessary details, such as date, time, location, and RSVP information.
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Coordinate with vendors for catering and other services. Choose a menu that caters to various dietary preferences and restrictions. Consider whether you want a buffet, seated dinner, or hors d'oeuvres. Arrange for any audiovisual equipment, stage setup, or decorations that may be needed.
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Prepare any necessary materials or presentations. If you have speakers or presenters, ensure that they are well-prepared and have all the required resources. Create visual aids or slideshows if necessary.
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On the day of the reception, arrive early to ensure that everything is set up and running smoothly. Greet attendees and make them feel welcome. Provide any necessary instructions or guidelines for the event.
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Throughout the reception, encourage networking and interaction among attendees. Incorporate team-building activities or icebreakers to foster collaboration and a sense of unity within the organization.
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After the reception, gather feedback from attendees to evaluate the success of the event. Use this feedback to improve future kick-off receptions or similar events.

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