Get the free USDA Monthly Tracking Report-Pantries 2012 - chattfoodbank

FORM 2 Chattanooga Area Food Bank USDA Monthly Tracking Report Agency Name Commodity Description Include Case Size and Size×Unit Beginning Inventory cases units Agency # Received Through Shopping

How to fill out usda monthly tracking report-pantries

How to fill out USDA monthly tracking report-pantries:

1. Gather all the necessary information and documentation required for the report, such as the pantry's name, address, and contact information.
2. Begin by entering the reporting period, which typically covers a month-long timeframe. Make sure to accurately indicate the start and end dates for the reporting period.
3. Record the opening balance of all the food items that the pantry had at the beginning of the reporting period. This includes both USDA commodities and other non-USDA food items.
4. Next, document all the food received during the reporting period. This includes any USDA commodity deliveries, as well as any other donations or purchases made by the pantry. Specify the type and quantity of each food item received.
5. Record any distributions or usage of food items during the reporting period. This includes distributing food to clients, using it for pantry programs or events, or disposing of spoiled items. Indicate the type and quantity of each food item distributed or used.
6. Calculate the ending balance of each food item by subtracting the distributions from the opening balance. This will provide an accurate count of the remaining food at the end of the reporting period.
7. Enter any adjustments or corrections that may be necessary. This could include correcting errors made during the initial recording or accounting for any additional factors that may affect the balance of food items.
8. Finally, review the report for accuracy and completeness. Make any necessary revisions or additions before submitting it to the appropriate USDA authority.

Who needs USDA monthly tracking report-pantries?

1. Pantries and food distribution organizations that receive USDA commodities or participate in USDA programs need to fill out the monthly tracking report. This allows them to accurately account for the receipt and distribution of USDA food items.
2. State and local government agencies responsible for overseeing the distribution of USDA commodities also require these tracking reports. They use the information provided to monitor the effectiveness of the USDA programs and ensure compliance with regulations.
3. The USDA itself relies on these reports to assess the impact of their programs and make decisions regarding food assistance and commodity allocations. By tracking the movement of food items, the USDA can identify areas of need and allocate resources accordingly.

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