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OpenDataUserGroup:TheCaseforanOpenNationalAddressDataset November1,2012 EmbargoeduntilNovember1,201200:01 ODUGcallsforthepublicationofthePostcodeAddressFile×PAF×asopendataunder theOpenGovernmentLicence
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01
Begin by clearly labeling the document as "Embargoed Copy: Not for Publication" at the top. This ensures that the recipient understands the confidentiality and restrictions associated with the document.
02
Include the purpose of the embargoed copy in a brief statement. Specify whether it is for internal review, legal purposes, or any other designated use.
03
Provide a detailed explanation of the embargo period. State the exact date and time when the embargo will be lifted, allowing the recipient to know when they can publish or distribute the information.
04
Clearly outline any restrictions or limitations on the use of the information. If there are specific sections or data that should not be disclosed, highlight them and provide explicit instructions on handling them.
05
Include contact information for any questions or clarifications regarding the embargoed copy. This allows recipients to reach out for further information or to seek permission for specific actions.

Who needs embargoed copy not for:

01
Journalists or media entities who have access to confidential or pre-release information but are required to maintain its secrecy until the specified embargo is lifted.
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Researchers or academics who need access to sensitive data for analysis or review but are restricted from publishing or sharing the information until a predetermined date.
03
Legal teams or professionals involved in cases that require access to embargoed documents for evaluation or preparation but are prohibited from making them public until authorized.
In summary, the process of filling out an embargoed copy not for publication involves labeling, specifying the purpose and embargo period, outlining restrictions, and providing contact information. The recipients who require such copies include journalists, researchers, and legal professionals who need access to confidential information but must respect its embargo until authorized.

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