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Realities of Digital Preservation What are the Concerns and the Practice? Kim Schroeder Wayne State University Concerns In 2011 I conducted a survey via professional sisters (ASIA and SAA) and Survey

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How to Fill Out Realities of Digital Preservation:

1. Understand the importance of digital preservation: Realize that digital preservation is necessary to ensure the long-term accessibility and usability of digital information. Recognize that digital materials are vulnerable to various risks, including technological obsolescence, data corruption, and natural disasters.
2. Conduct a comprehensive risk assessment: Identify potential risks that could impact the integrity and accessibility of your digital assets. Evaluate risks such as hardware failure, software obsolescence, inadequate backup strategies, and security breaches. Prioritize risks based on their severity and likelihood of occurrence.
3. Develop a digital preservation policy: Create a formal document that outlines your organization's approach to digital preservation. Define roles and responsibilities, establish preservation goals and objectives, and document procedures for acquiring, managing, and preserving digital materials. Ensure that the policy aligns with relevant standards and best practices.
4. Implement appropriate metadata standards: Metadata plays a crucial role in facilitating the discovery, management, and long-term preservation of digital assets. Choose and implement metadata standards that are widely accepted and appropriate for your specific collection or organization. Ensure consistent application of metadata across all digital resources.
5. Establish a robust backup strategy: Regularly back up your digital assets to protect them against data loss. Use redundant and off-site backups to safeguard against hardware failures, accidental deletions, and other unforeseen events. Test your backup and recovery processes periodically to verify their effectiveness.
6. Implement file format migration and emulation strategies: Monitor file formats used for your digital assets and assess their long-term viability. If formats are at risk of becoming obsolete or incompatible, plan for timely migration to more sustainable formats. Explore the use of emulation techniques to recreate the original digital environment if necessary.

Who needs realities of digital preservation?

1. Libraries and archives: Libraries and archives hold a significant amount of digital content, including digitized manuscripts, photographs, and audiovisual materials. These institutions need to understand the realities of digital preservation to ensure the longevity of their collections and provide continued access to researchers and the public.
2. Government agencies: Government agencies generate and manage enormous volumes of digital records and information. By understanding the realities of digital preservation, they can ensure the authenticity, reliability, and accessibility of their digital assets, which are crucial for effective governance, accountability, and historical documentation.
3. Research institutions: Research institutions produce and rely on digital data and research outputs. By acknowledging the realities of digital preservation, they can safeguard their data for future analysis and replication, protect intellectual property, and comply with funder or publisher requirements.
4. Businesses and corporations: Businesses and corporations increasingly rely on digital assets, from financial records and customer data to intellectual property and marketing materials. Understanding the realities of digital preservation helps them mitigate risks, avoid potential loss or damage of critical information, and meet legal and regulatory obligations.
5. Nonprofit organizations: Nonprofit organizations often create and manage digital content, including historical records, art collections, and educational resources. By embracing the realities of digital preservation, they can preserve their digital heritage, engage audiences, and contribute to the knowledge and cultural ecosystem.
6. Individuals: Digital preservation is relevant to individuals who have personal digital collections, such as family photographs, personal documents, or creative works. Understanding the realities of digital preservation enables them to protect and manage their digital legacies, ensuring the longevity and accessibility of their personal archives for future generations.

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