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Staff Report Board of County Commissioners Meeting Agenda Item # 10 : Matters from Staff Meeting Date: September 25, 2012, Presenter: Eve Lines Submitting Department: TACIT Subject: Consideration

How to fill out agenda item 10 matters

How to fill out agenda item 10 matters:

1. Start by collecting all relevant information and documents related to the matters you want to discuss in agenda item 10. This could include reports, analysis, proposals, or any other supporting materials.
2. Clearly define the purpose and objective of agenda item 10. What issues or concerns are you hoping to address, and what outcomes or actions do you expect from this discussion?
3. Provide a concise and informative title for agenda item 10 that accurately reflects the matters being discussed. This will help participants understand the topic at a glance.
4. Write a brief description or background information for each matter under agenda item 10. Include key details such as the problem or opportunity being addressed, relevant context and history, and any previous decisions or actions taken.
5. Determine the order in which the matters will be discussed under agenda item 10. This could be based on priority, urgency, or any other logical sequence that makes sense.
6. Assign a specific amount of time for each matter to ensure a productive and efficient discussion. Consider the complexity and importance of each matter when allocating time.
7. If necessary, designate individuals or teams responsible for presenting each matter. They should be well-prepared and ready to provide relevant information, insights, and recommendations.
8. Include any necessary resolutions, decisions, or actions that need to be made under each matter. Clearly articulate what is expected from the participants, whether it's making a decision, providing input, or taking specific actions.
9. Consider including any additional resources or supporting materials that participants might need to fully understand the matters under agenda item 10. This could include data, charts, graphs, or project plans.
10. Review and finalize the agenda item 10 matters section to ensure clarity, accuracy, and completeness. Make sure it aligns with the overall goals and objectives of the meeting or discussion.

Who needs agenda item 10 matters:

1. Individuals or teams involved in the decision-making process regarding the matters being discussed under agenda item 10. They need to be informed, engaged, and able to contribute to the discussion and decision-making process.
2. Stakeholders or parties directly affected by or involved in the matters under agenda item 10. It is important for them to have an opportunity to provide input, express concerns, or share relevant information.
3. Anyone who may have a vested interest or role in the successful resolution or outcome of the matters under agenda item 10. This could include executives, managers, experts, or subject matter specialists.

Overall, agenda item 10 matters are essential for facilitating productive and focused discussions, decision-making processes, and actions related to specific issues, challenges, or opportunities within a meeting or discussion setting.

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