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Meeting of the Regional Transport Committee Date: Tuesday 15 November 2011 Time: 10.15am Venue: Council Chamber Hawks's Bay Regional Council 159 Dalton Street NAPIER Agenda ITEM SUBJECT PAGE Contents

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4. Provide a brief description or background information for each agenda item. This can include any necessary context or details that participants should be aware of before the discussion.
5. Allocate sufficient time for each agenda item. Consider the complexity or importance of the topic and make sure to allow enough time for a thorough discussion or presentation.
6. Assign responsible individuals or teams for each agenda item. This will help ensure that everyone is clear on their roles and responsibilities during the meeting, and that the necessary follow-up actions are assigned.
7. Include any supporting documents or materials that participants may need for the meeting. This could include presentations, reports, or other relevant information that will facilitate the discussion.
8. Share the agenda with all relevant participants in advance. This will give them an opportunity to review the agenda, prepare for the meeting, and come prepared with any necessary materials or questions.
9. During the meeting, follow the agenda closely and stick to the allotted time for each item. This will help maintain focus and ensure that all agenda items are addressed within the scheduled timeframe.
10. Finally, after the meeting, make sure to follow up on any action items or decisions made during the discussion. Send out meeting minutes or a summary of the meeting, highlighting any next steps or deadlines that were agreed upon.

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