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2017 PREPARATION SCHEDULE CALIFORNIA TRANSPORTATION COMMISSION (CTC) MEETINGS AGENDA ITEM(S) DUE DATES Prepared by: OFFICE OF CTC LIAISON DIVISION OF TRANSPORTATION PROGRAMMING CALIFORNIA DEPARTMENT

How to fill out agenda items due dates

How to fill out agenda items due dates:

1. Start by listing all the agenda items that need to be discussed or addressed in your meeting.
2. Assign a specific due date to each agenda item. This due date should be realistic and take into consideration the time needed to prepare for the item or complete any necessary tasks.
3. Prioritize the agenda items based on their importance or urgency. This will help you allocate your time and resources accordingly.
4. Communicate the due dates to the relevant team members or stakeholders. Make sure everyone is aware of when their contributions or preparations are expected.
5. Monitor the progress of each agenda item and ensure that tasks are being completed on time. If any delays or issues arise, address them promptly to prevent any impact on meeting efficiency.
6. Review the agenda items and their due dates periodically to ensure they are still relevant and align with any changes or updates in your project or organization.
7. Adjust the due dates if necessary to accommodate any unforeseen circumstances or new priorities.

Who needs agenda items due dates?

1. Project managers: Agenda items due dates provide project managers with a clear timeline for completing tasks and reaching milestones. This helps them stay organized and ensure that project deadlines are met.
2. Team members: Agenda items due dates serve as a guide for team members to prioritize their work and allocate their time effectively. Knowing the due dates helps them plan and prepare accordingly.
3. Meeting participants: Agenda items due dates allow meeting participants to prepare in advance and gather any necessary information or materials. This leads to more productive and focused discussions during the meeting.

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