Get the free AGENDA ITEM SUBMITTAL FORM For Clerk 's Use Only: BOARD - sjgov

AGENDA ITEM SUBMITTAL FORM BOARD OF SUPERVISORS For Clerk's Use Only: AGENDA NUMBER CLERK OF THE BOARD 44 N. San Joaquin Street, Suite #627 Stockton, California 95202 SUBMIT ONE Copy OF AIDS FORM

How to fill out agenda item submittal form

How to fill out agenda item submittal form:

1. Start by obtaining a blank agenda item submittal form from the appropriate source. This could be the organization or department responsible for managing the agenda or meeting.
2. Ensure that you have all the required information and documents for the agenda item. This may include a title or description of the item, any supporting materials, the presenter's name, and any requested action or decision.
3. Begin filling out the form by providing your name, contact information, and any relevant affiliation or position within the organization.
4. Clearly state the title or description of the agenda item. Be concise and specific to accurately convey the purpose of the item.
5. Include any supporting materials, such as reports, presentations, or data, that are necessary for a comprehensive understanding of the agenda item.
6. Specify the name of the presenter who will be responsible for presenting the agenda item during the meeting. Provide their contact information as well if required.
7. If there are any specific actions or decisions that you are requesting from the meeting, clearly articulate them in the appropriate section of the form. This will help ensure that the agenda item is properly addressed during the meeting.
8. Review the completed form for accuracy and completeness. Make any necessary revisions or additions before submitting it.
9. Submit the filled-out agenda item submittal form to the designated individual or department as instructed. Pay attention to any deadlines or submission procedures mentioned.
10. Finally, keep a copy of the submitted form for your records.

Who needs agenda item submittal form?

1. Individuals or representatives who wish to propose an item for discussion or decision during a meeting.
2. Employees or team members wanting to present a topic or make a request that requires the attention of a larger group.
3. Organizations or departments that follow a structured agenda for their meetings, and require participants to submit items in advance for proper planning and organization.
4. Anyone who wants to ensure that their agenda item is appropriately considered and included in the meeting agenda to guarantee its visibility and discussion during the meeting.

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