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PERBADANAN PENGURUSAN CONDOMINIUM TIARA FABER (PPKTP) MINUTES OF THE HANDOVER MEETING BETWEEN JMB AND PPKTP DATE: 13th August 2011 TIME: 3.30 p.m. VENUE: Library Tiara Faber Condominium. 456, Japan

How to fill out jmb minutes of meeting

How to fill out jmb minutes of meeting:

1. Start by noting the date, time, and location of the meeting at the top of the document.
2. Include a list of attendees, specifying their names and roles in the meeting.
3. Begin the minutes with a summary of the topics discussed, providing a brief description of each item.
4. Record any decisions, actions, or resolutions made during the meeting accurately and in chronological order.
5. Include any important points or issues raised by attendees, noting whether they were resolved or require further action.
6. Document any deadlines set during the meeting and assign responsibilities to specific individuals.
7. Take note of any updates or progress reports on ongoing projects that were discussed in the meeting.
8. Include any additional comments or clarifications made by attendees or the chairperson.
9. Finish the minutes by stating the time of adjournment and the date of the next meeting, if applicable.

Who needs jmb minutes of meeting:

1. The Joint Management Body (JMB) itself requires the minutes of meeting as an official record of discussions and decisions made during the meeting.
2. Committee members of the JMB can benefit from the minutes to stay informed about the progress and actions taken on various matters.
3. Residents and owners within the community managed by the JMB can request access to the minutes to remain updated on the management's activities and decisions affecting them.

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What is jmb minutes of meeting?

JMB minutes of meeting refers to the official record or document of the discussions, decisions, and actions taken during a meeting of the Joint Management Body (JMB). The JMB is typically responsible for managing and maintaining common property in residential or commercial buildings, and their meetings usually involve matters related to property management, finance, maintenance, and other relevant topics. The minutes of these meetings serve as a written record to ensure transparency, accountability, and communication among the members of the JMB.

Who is required to file jmb minutes of meeting?

The minutes of a meeting are typically filed by the secretary or a designated individual responsible for documenting the proceedings of a meeting. In the case of a Joint Management Body (JMB), the secretary or a person appointed by the JMB is responsible for maintaining and documenting the minutes of the JMB meetings.

How to fill out jmb minutes of meeting?

When filling out JMB (Joint Management Body) minutes of a meeting, consider the following steps: 1. Header information: Include the name of the meeting, date, time, and venue at the top of the document. 2. Attendance: List the names of all attendees, including JMB members and any invited guests or observers. Note those who are absent with a brief reason if provided. 3. Agenda items: Record each agenda item discussed during the meeting. Assign a number or a title to each item to keep the minutes organized. 4. Discussion details: Summarize the main points, ideas, and arguments discussed under each agenda item. Note any resolutions, decisions, or action points made during the discussion. 5. Voting outcomes: If any voting took place during the meeting, mention the specifics such as the motions presented, the voter's choices, and the final outcome. 6. Action points: List any actions or tasks assigned to individuals or committees, along with the responsible parties and proposed deadlines. 7. Any other business (AOB): Note if any additional topics or concerns were discussed under the AOB section. Include a brief summary of each item, outcome or proposed actions. 8. Adjournment: Confirm the meeting's closure along with the time it ended. 9. Signatures: At the end of the minutes, include spaces for attendees to sign and date to provide confirmation and agreement with the minutes. 10. Circulation and approval: Distribute the minutes to all attendees, allowing a certain period for corrections or additions. Once finalized, the minutes should be approved and signed by the JMB's secretary and chairman. Remember to keep the minutes concise and focused on significant points rather than providing verbatim details. The minutes should provide an accurate representation of the meeting while allowing for easy comprehension and reference.

What is the purpose of jmb minutes of meeting?

The purpose of the JMB (Joint Management Body) minutes of a meeting is to document the discussions, decisions, and actions taken during the meeting held by the JMB. These minutes serve as an official record of the meeting's proceedings and provide a reference for future meetings and actions. They help ensure accurate documentation of important matters discussed, decisions made, responsibilities assigned, and deadlines set. Additionally, the JMB minutes of meeting can be used to inform absent members or stakeholders about the meeting outcomes and for legal and regulatory compliance purposes.

What information must be reported on jmb minutes of meeting?

The following information should be reported in the minutes of a meeting: 1. Date, time, and location of the meeting. 2. Attendees: List of participants, including their names, titles, and organizations. 3. Apologies for absence: Notify if someone was unable to attend the meeting. 4. Approval of previous meeting minutes: Confirm if the minutes of the previous meeting were accepted or if any corrections were made. 5. Matters discussed: A summary of the topics discussed during the meeting, including any presentations, reports, or updates provided. 6. Decisions made: Record any decisions, resolutions, or actions agreed upon during the meeting, including details on who is responsible for each action item. 7. Motions and voting: Note any formal motions proposed, seconded, and voted upon, along with the outcome of each vote. 8. Any other business: Document any additional issues or questions that were raised during the meeting but were not part of the main agenda. 9. Next meeting date and time: Provide information about the date and time of the next scheduled meeting. 10. Adjournment: Indicate the time when the meeting was concluded. It is important to note that the exact content and level of detail may vary depending on the specific organization or committee and the purpose of the meeting.

What is the penalty for the late filing of jmb minutes of meeting?

The penalties for the late filing of Joint Management Body (JMB) meeting minutes may vary depending on the jurisdiction and local laws governing the operation of JMBs. In some cases, the penalties may be imposed by the relevant government authority or regulator overseeing the management of the joint property. Here are some potential penalties that could be incurred for the late filing of JMB minutes: 1. Fines: JMBs may be required to pay fines for non-compliance with filing deadlines. The amount of the fine can vary depending on the severity of the delay and local regulations. 2. Loss of privileges: The JMB may lose certain privileges or benefits, such as access to funding or subsidies, if they consistently fail to meet the filing requirements. 3. Legal action: In extreme cases or after repeated violations, legal action may be taken against the JMB, which could result in further penalties or even dissolution of the JMB. It's important to note that these penalties can differ from jurisdiction to jurisdiction, and local laws should be consulted to determine the specific consequences for late filing of JMB meeting minutes in a particular area.

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