Get the free Expense Report Form - BD and Comm - September 09 2008 - faseb

FEDERATION OF AMERICAN SOCIETIES FOR EXPERIMENTAL BIOLOGY 9650 Rockville Pike Bethesda, MD 20814-3998 Telephone: (301) 634-7000 FA SEB BOARD AND COMMITTEE EXPENSE REPORT and Receipts must be submitted

How to fill out expense report form

How to fill out an expense report form:

1. Start by gathering all necessary documents and receipts related to your expenses. This includes receipts for meals, transportation, accommodation, and any other eligible expenses.
2. Open the expense report form and carefully read the instructions and guidelines provided. Make sure you understand the required information and any specific formatting or documentation requirements.
3. Begin filling out the expense report form by entering your personal information, such as your name, employee ID or number, department, and contact details.
4. Identify the period or dates during which the expenses were incurred. This is typically a start and end date that should align with the company's expense policy.
5. Categorize your expenses according to the provided options. This may include categories like travel, meals, transportation, accommodation, entertainment, and miscellaneous. Assign each expense to the appropriate category.
6. Enter the individual details of each expense. Include the date of the expense, a brief description of what it was for, the amount spent, and any additional supporting details required.
7. Include any mileage or transportation expenses separately if they are not covered within other categories. Be sure to record the starting point, destination, mileage traveled, and purpose of the trip.
8. Calculate the total amount for each category and enter it in the designated field. Make sure to accurately sum up all the expenses in each category.
9. Double-check all the entered information for accuracy and completeness. Review the expense report form to ensure that all receipts and required documentation are attached.
10. If necessary, seek the appropriate approvals or signatures from your manager or supervisor before submitting the expense report form.

Who needs an expense report form:

1. Employees: Any employee who incurs business-related expenses and seeks reimbursement from the company needs an expense report form. This includes individuals who travel for work, attend conferences or events, or have other eligible expenses that fall within the company's policy.
2. Employers: Employers or companies require expense report forms to effectively manage and track employee expenses. These forms help ensure policy compliance, properly allocate expenses, and accurately reimburse employees.
3. Accounting or Finance Departments: The accounting or finance departments within a company use expense report forms to process and verify the expenses submitted by employees. These forms provide the necessary documentation for auditing purposes and help maintain accurate financial records.

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