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GEORGETOWN UNIVERSITY PROCUREMENT CARD PROGRAM PROCEDURES MANUAL To be used with FA-161-07 1 Contents SECTION I PROCUREMENT CARD PROGRAM ............................................. 3 I Am. Program
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How to fill out georgetown university procurement card
How to fill out Georgetown University procurement card:
01
Gather your necessary information and documentation, including your Georgetown University identification number, supervisor's approval, and any supporting documentation related to the purchase.
02
Access the Georgetown University procurement card system, either through an online portal or designated software. This may require logging in with your university credentials.
03
Start the procurement card transaction by selecting the appropriate category or type of purchase. This could include options such as office supplies, travel expenses, or equipment.
04
Enter the vendor information, including the name, address, contact details, and any other relevant information. Ensure that the vendor is an approved and authorized supplier by the university.
05
Provide a detailed description of the items or services being purchased. Include all relevant information such as quantity, specifications, and any additional requirements.
06
Enter the cost or amount for each item or service. Make sure the prices are accurate and reflect the agreed-upon terms and conditions.
07
Attach any supporting documentation to the procurement card transaction. This may include invoices, quotes, receipts, or other required paperwork.
08
Review the completed procurement card transaction for any errors or discrepancies. Double-check all information, including vendor details, purchase descriptions, and costs.
09
Obtain the necessary approvals for the procurement card transaction. This may involve seeking approval from your supervisor or another designated authority within the university.
10
Submit the completed procurement card transaction for processing. Depending on the university's procedures, this may involve clicking a "submit" button or forwarding the transaction for further review.
Who needs Georgetown University procurement card?
01
Faculty and staff members who are responsible for making purchases on behalf of the university.
02
Individuals who frequently need to purchase goods or services for official purposes within their respective departments.
03
Employees who have been granted the authority and responsibility to handle financial transactions and maintain procurement records.
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What is georgetown university procurement card?
Georgetown University procurement card is a payment card issued to authorized individuals within the university to facilitate the purchase of goods and services.
Who is required to file georgetown university procurement card?
Employees and authorized personnel of Georgetown University who are approved to make purchases on behalf of the university are required to file Georgetown University procurement card.
How to fill out georgetown university procurement card?
To fill out Georgetown University procurement card, the authorized personnel must provide the required information such as vendor details, purchase description, cost, and any additional supporting documentation.
What is the purpose of georgetown university procurement card?
The purpose of Georgetown University procurement card is to streamline the purchasing process, improve efficiency, and provide a convenient method for authorized individuals to make approved purchases.
What information must be reported on georgetown university procurement card?
The information that must be reported on Georgetown University procurement card includes vendor details, purchase description, cost, date of purchase, and any necessary supporting documentation.
When is the deadline to file georgetown university procurement card in 2023?
Please consult the official guidelines or contact the appropriate department at Georgetown University for the specific deadline to file the procurement card in 2023.
What is the penalty for the late filing of georgetown university procurement card?
The penalty for the late filing of Georgetown University procurement card may vary depending on university policies. Please refer to the official guidelines or contact the appropriate department for more information.
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