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Job Aid for Creating a Check/Payment Request
From the forms page (www.gordonstate.edu/forms) you will click on the Check/Payment Request
The first page that will open is:On this page you will put
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How to fill out job aid shopping using
How to fill out job aid shopping using
01
Start by gathering all the necessary information and documentation required for the job aid shopping.
02
Identify the specific items or services that need to be purchased through the job aid.
03
Determine the budget or funding available for the shopping process.
04
Research and identify potential suppliers or vendors who can provide the required items or services.
05
Contact the suppliers and request for quotations or proposals detailing the cost, specifications, and delivery timelines.
06
Evaluate the received quotations or proposals based on factors like cost, quality, reliability, and reputation of the supplier.
07
Choose the most suitable supplier and negotiate the terms and conditions of the purchase, including price, quantity, and delivery schedule.
08
Prepare the necessary purchase order or agreement with the chosen supplier.
09
Review and validate the purchase order or agreement with the relevant stakeholders.
10
Submit the purchase order or agreement to the supplier and keep a copy for record purposes.
11
Monitor and track the progress of the purchase to ensure timely delivery of the items or services.
12
Arrange for the necessary logistics, such as transportation or installation, for the received items or services.
13
Inspect and verify the quality and quantity of the purchased items or services.
14
Process the payment to the supplier according to the agreed terms and conditions.
15
Maintain proper documentation and records of the entire job aid shopping process for future reference.
Who needs job aid shopping using?
01
Job aid shopping using is needed by individuals or organizations who are responsible for purchasing items or services as part of their job duties or requirements.
02
This can include procurement officers, project managers, administrators, or anyone involved in the process of acquiring necessary resources for a particular task or project.
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