Get the free Agenda Cover Memo - Lane County Government - lanecounty

Agenda Cover Memo AGENDA DATE: November 9, 2011, TO: Board of County Commissioners FROM: Karen Galena, Interim Director Department of Health & Human Services DEPARTMENT: Health & Human Services DESCRIPTION:

How to fill out agenda cover memo

How to fill out an agenda cover memo:

1. Start by writing the date and the name of the organization or department at the top of the memo.
2. Next, include the title "Agenda Cover Memo" in bold or underline it for emphasis.
3. Begin the content of the memo by stating the purpose of the meeting or the agenda topic.
4. Provide a brief overview or background information related to the agenda topic.
5. List the items or topics that will be discussed during the meeting in a clear and concise manner. Use bullet points for better organization.
6. Include the date, time, and location of the meeting so that recipients can mark their calendars and plan accordingly.
7. If needed, specify any materials or documents that attendees should bring to the meeting for reference or discussion.
8. If there are any pre-meeting assignments or preparations required, clearly outline them in the memo.
9. Conclude the memo with contact information or instructions for any questions or concerns related to the agenda.
10. Review the memo for clarity, grammar, and formatting before sending it out to the relevant parties.

Who needs an agenda cover memo?

1. Project managers: Agenda cover memos are often used in project management to keep team members informed about upcoming meetings and to provide a clear structure for the discussion.
2. Executives and decision-makers: Agenda cover memos help these individuals stay up to date with key topics and enable them to prepare for meetings more efficiently.
3. Administrators and assistants: They may be responsible for distributing agenda cover memos to the appropriate individuals and ensuring that everyone has the necessary information for the meeting.
4. Team members or meeting participants: By receiving an agenda cover memo, they can have a clear understanding of what will be discussed, enabling them to come prepared and contribute effectively during the meeting.

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