Get the free E-5-2 Travel Advances and Repayments - University of Kentucky - uky

E. OFFICE OF THE TREASURER E-5-2 Travel Advances and Repayments A. General University travel policies require that all persons who travel on official business shall use the University's procurement

However, it is understood that this policy is neither a contract provision nor a requirement and may be altered and overridden by any official of the University. B. University and departmental travel advance rates and reimbursement policies vary. If any travel advance is made, then a travel expense receipt must be provided to the Student Financial Assistance Office. If the expense incurred is greater than actual travel expense reimbursements are required. 1) Travel Advance Rates: University and Departmental Transportation Charges State and Federal Rates. Any purchase made by a graduate student shall be subject to State Transportation and Federal Highway Administration fees. No advance purchase can be made for University and departmental transportation charges or for tuition and fees or any other charges or fees (including parking) incurred or directly related to any business-related travel. B. Exceptions: 1) Travel Advance is permitted to pay for travel to and from out-of-state conferences for persons employed for the University. Travel to and from these conferences should be paid directly by the attendees. An advance payment to cover such charges is in principle allowed although not required. Travel costs and travel expenses including airfare and hotel are the responsibility of the participant and are not included in the expense reimbursements. The Travel Advances Program is subject to change. There may be exceptions to the above policy. C. Travel Advances and Repayment: The University has not created or established a specific “travel reimbursement policy.” There is no one “reasonable and customary” policy. Any person requesting a reimbursement must clearly and unambiguously inform the departmental financial aid Office or Financial Aid staff who handles travel reimbursement. A reimbursement request must include the following information: 1) full name; 2) full address; and 3) dates, time and nature of any travel advance made. In order for the University to accept a travel advance and/or the associated travel expense reimbursement, the person must notify the Financial Aid office or the travel coordinator within twenty-four (24) hours after making the travel advance including payment of the travel advance amount, travel expense reimbursement, or both. If a request to the Financial Aid office or travel coordinator is denied due to information provided in the above statement, the person may then pursue the issue with the University President or designee who may have the authority to overturn the denial. D.

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What is e-5-2 travel advances and?

E-5-2 travel advances is a form used to request and receive funds in advance for official travel expenses.

Who is required to file e-5-2 travel advances and?

Any employee who is planning to go on official travel and needs financial assistance in advance is required to file E-5-2 travel advances.

How to fill out e-5-2 travel advances and?

To fill out E-5-2 travel advances form, you need to provide details such as your name, travel destination, estimated expenses, and purpose of travel.

What is the purpose of e-5-2 travel advances and?

The purpose of E-5-2 travel advances is to ensure that employees have access to necessary funds for official travel expenses in advance.

What information must be reported on e-5-2 travel advances and?

On E-5-2 travel advances form, you must report your name, travel destination, estimated expenses, purpose of travel, and any other relevant financial information.

When is the deadline to file e-5-2 travel advances and in 2023?

The deadline to file E-5-2 travel advances in 2023 is not mentioned. You may need to consult the official guidelines or contact the relevant authority for the exact deadline.

What is the penalty for the late filing of e-5-2 travel advances and?

The penalty for the late filing of E-5-2 travel advances may vary based on the specific policies of the organization. It is recommended to refer to the official guidelines or contact the relevant authority for details on the penalty.

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