W-9 Form Rev. August 2013 Department of the Treasury Internal Revenue Service Request for Taxpayer Identification Number and Certification Give Form to the requester. Cat. No. 10231X Form W-9 Rev. 8-2013 Page 2 In the cases below the following person must give Form W-9 to the partnership for purposes of establishing its U.S. status and avoiding withholding on its allocable share of net income from the partnership conducting a trade or business Updating Your Information In the case of a...
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All You Need to Know About Form W-9

Being self-employed in the U.S. has its drawbacks and benefits. On one hand, you’re able to choose your own working schedule and take back control over your free time. Still, this doesn’t mean you don’t have any obligations. Reporting your earnings and submitting all the necessary tax documents is now your sole responsibility. That’s why it’s important to keep your paperwork organized while being aware of the tax rules and deadlines imposed by the IRS.

Form W9

How to fill out Your W-9 Online?

  • Enter w9.pdffiller.com in your web browser’s address bar.
  • Click the orange Fill Online button to proceed or click the form preview on the right side of your screen.
  • Open the fillable template.
  • Go through the instructions section if you have any questions.
  • Start filling out your form line by line.
  • Carefully check the data you’ve entered.
  • Fill in the date field and sign your document using the Signature Wizard.
  • Click Done to save changes.
  • Choose what you want to do next with your W-9, i.e. send it via Email, Fax, SMS, USPS, print it out or share it with a direct link in one click.

What is IRS Form W-9?

The W-9 is a single-page IRS tax document also known as the Request for Taxpayer Identification Number and Certification. Along with other information returns required by the IRS, Form W-9 is one of the most frequently used tax reporting documents in the United States. Although the form itself doesn’t have to be sent to the IRS, it contains important information which regulates the relationship between employers and employees. Let’s take a closer look at Form W-9 and find out more about its peculiarities.

About Form W-9

What is the Purpose of Form W-9?

Typically, a W-9 is used when a company or business receive services from a freelance contractor. That’s why every employer in the U.S. has to provide a Form W-9 to each self-employed worker i.e. independent contractor, LLC contractor, vendor, freelancer or invited consultant they hire. The contractor, in return, has to fill out and submit the W-9 and send it back to the employer who is obliged to keep the form for several years. Technically speaking, the W-9 serves as confirmation that a newly hired contractor is responsible for paying his or her own income tax and for covering Medicare and Social Security.

As mentioned above, the form doesn’t have to be sent to the Internal Revenue Service. Instead, it is sent to your employer or the human resources department of the company you work for. The information provided on the W-9 is used by employers to fill out another tax document known as the Form 1099. Subsequently, it enables the IRS to match independent contractors’ earnings with their annual income tax using the W-9.

The form contains all the necessary details about a self-employed person, i.e. his or her name, business name (if applicable), address, social security number (or employer identification number) followed by a signature and the date the document was completed. By signing the completed Form W-9 you certify that all the identifying information provided on the form is correct and that you’re exempt from backup withholding.

W-9’s are usually updated once a year. However, in some cases, an unscheduled form review may also take place at the behest of the employer. For instance, your W-9 may be reviewed when your contact information (i.e. name, business name, address) or tax ID number changes and has to be updated.

Find more information about completing a W-9 on WikiHow.

Who Needs to Fill Out a W-9?

Usually, one is considered a candidate for a W-9 if he or she was hired by a company or business to work on a freelance basis or short-term project. Another condition is that in order to fall under the “W-9 category”, your yearly income should exceed $600. Also, in some cases, a business or individual may ask you to fill out the W-9 to report estate transactions, debt cancellations, mortgage interest payments or acquisition of secured property

If you provide professional services to more than one company or business, you may have to fill out several forms. It’s also important to check your status with the company or employer you’re working for and make sure you’re classified as a freelancer, not a full-time employee. Otherwise, the company may unexpectedly send you a W-4 instead of a W-9.

When am I exempt from Filling Out a W-9?

Freelance workers should be aware of cases when filling out a W-9 is not a good idea. For instance, you might receive a W-9 from an unexpected source and it’s important to know what to do in this situation. First of all, you have to ensure that an individual or business asking you to complete a W-9 has an appropriate reason for this.

It’s a well-known fact that some monetary institutions (i.e. banks) use the W-9 each time they want to report dividends at the end of the year. The problem here is that, most likely, the financial institution already knows your tax ID number which means that completing and submitting Form W-9 in your case is totally useless.

A Step by Step Guide on How to Complete Your Form W-9 Online

In most cases, a business or financial institution provides you with a blank Form W-9 that you need to fill out before cooperation is established. The blank W-9 is available for download at the IRS website. Finally, there’s a convenient and simple way to fill out a fillable Form W-9 sample online via PDFfiller.

Completing the form online is a straightforward procedure. The detailed instructions about how to correctly fill out your W-9 are available on pages 2-6 of the form. The video below features step-by-step instructions on how to effortlessly process your W-9:

Here is a step by step little fella guide on how to use the IRS w-9 form individuals and business entities use this form to provide their taxpayer identification number to entities that will pay them income during the tax year the employer uses your w9 for payroll purposes but doesn't send the form to the Internal Revenue Service instead they use the information to prepare employee paychecks during the year and w-2 forms at the end of the year let's take a closer look at how to actually fill it out using pityful our online editor fill number one is your full name number two is your business name it is to be filled out only if it differs from the one mentioned above the next field is a checkbox to show the federal tax classification of the submitter on the one of the following should be checked in our case this is individual / sole proprietor or single-member LLC number four are the exemptions if you are exempt from backup withholding and/or the foreign account Tax Compliance Act reporting you should enter any codes that may apply to you generally individuals including sole proprietors are not exempt from backup withholding so in our case this is not applicable numbers five and six are the address please note that it should be your business address if you don't have one just indicate your home address that's it here it comes the next block take a look it requires is a social security number or employer identification number the letter can be indicated only if you've requested and already received one finally you have to sign and date the form luckily to do that with period filler you don't need to print out the form just sign and data directly in the editor pressing the signature fields you can add the signature immediately in the editor or choose the previously used one and last is the date it is added automatically once you press the appropriate field that's it your w-9 form is done thanks for being with us check out new PDF filler content on our youtube channel

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Please select a version for Fillable IRS W-9 form
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