Reminder Separate instructions. See the 2015 General Instructions for Forms W-2 and W-3 for information on completing this form. Do not file Form W-3 for Form s W-2 that were submitted electronically to the SSA. Attention This form is provided for informational purposes only. Copy A appears in red similar to the official IRS form* Do not file copy A downloaded from this website with the SSA. The official printed version of this IRS form is scannable but the online version of it printed from this...website is not. A penalty may be imposed for filing forms that can t be scanned* See the penalties section in the current General Instructions for Forms W-2 and W-3 for more information* To order official IRS forms call 1-800-TAX-FORM 1-800-829-3676 or Order Information Returns and Employer Returns Online and we ll mail you the scannable forms and other products. You may file Forms W-2 and W-3 electronically on the SSA s website at Employer Reporting Instructions Information* You can create...fill-in versions of Forms W-2 and W-3 for filing with SSA. You may also print out copies for filing with state or local governments distribution to your employees and for your records. See IRS Publications 1141 1167 1179 and other IRS resources for information about printing these tax forms. DO NOT STAPLE a Control number 33333 Check one Military CT-1 Hshld. emp* Medicare govt. emp* Kind of Employer d Establishment number Payer OMB No* 1545-0008 b For Official Use Only None apply 501c...non-govt. State/local non-501c Third-party sick pay Federal govt. 1 Wages tips other compensation 2 Federal income tax withheld e Employer identification number EIN 3 Social security wages f Employer s name 5 Medicare wages and tips 6 Medicare tax withheld 8 Allocated tips c Total number of Forms W-2 Check if applicable 10 Dependent care benefits 11 Nonqualified plans 12a Deferred compensation h Other EIN used this year 13 For third-party sick pay use only 12b 15 State 14 Income tax withheld by...payer of third-party sick pay g Employer s address and ZIP code Employer s state ID number 16 State wages tips etc* 17 State income tax 18 Local wages tips etc* 19 Local income tax Employer s contact person Employer s telephone number Employer s fax number Employer s email address Under penalties of perjury I declare that I have examined this return and accompanying documents and to the best of my knowledge and belief they are true correct and complete. Signature Form W-3 Date Title ...Transmittal of Wage and Tax Statements Department of the Treasury Internal Revenue Service Send this entire page with the entire Copy A page of Form s W-2 to the Social Security Administration SSA. Photocopies are not acceptable. Do not send Form W-3 if you filed electronically with the SSA. Do not send any payment cash checks money orders etc* with Forms W-2 and W-3. Purpose of Form A Form W-3 Transmittal is completed only when paper Copy A of Form s W-2 Wage and Tax Statement is being filed*...Do not file Form W-3 alone.
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Instructions and Help about IRS W-3
How to edit IRS W-3
How to fill out IRS W-3
Instructions and Help about IRS W-3
How to edit IRS W-3
To edit an IRS W-3 form, obtain a blank version of the form, either digitally or physically. Use pdfFiller to easily fill in the necessary fields such as employer information and wage totals. Ensure that all information is accurate before saving or printing the document.
How to fill out IRS W-3
Filling out the IRS W-3 requires gathering specific information from your employee's W-2 forms. Enter your employer identification number (EIN), total wages paid, and the total amount of taxes withheld. Follow these steps:
01
Collect all W-2 forms for the tax year.
02
Enter your EIN in the designated box.
03
Sum up the wages from all W-2 forms and record them.
04
Calculate total taxes withheld and fill in the corresponding box.
05
Check all entries for accuracy before submission.
About IRS W-3 2015 previous version
What is IRS W-3?
What is the purpose of this form?
Who needs the form?
When am I exempt from filling out this form?
Components of the form
Due date
What are the penalties for not issuing the form?
What information do you need when you file the form?
Is the form accompanied by other forms?
Where do I send the form?
About IRS W-3 2015 previous version
What is IRS W-3?
IRS W-3 is a transmittal form that accompanies Form W-2, summarizing wages and tax withholdings for a given tax year. It is used to report the total earnings of employees and the total amounts withheld for federal taxes.
What is the purpose of this form?
The purpose of the IRS W-3 form is to provide the Social Security Administration (SSA) with a summary of all W-2 forms submitted by an employer. It ensures that employee earnings and withholdings are accurately reflected in government records, facilitating correct employee benefit calculations.
Who needs the form?
Employers who issue W-2 forms to employees must also file IRS W-3 when submitting these W-2s. This requirement applies to all entities, including individuals, businesses, and non-profits, that handle employee payroll.
When am I exempt from filling out this form?
You may be exempt from filing IRS W-3 if you did not issue any W-2 forms for the tax year. This scenario typically occurs for businesses with no employees or those operating entirely as independent contractors where W-2 forms are not required.
Components of the form
The W-3 form includes sections for employer information, total wages, total tax withheld, and the number of W-2 forms attached. Each section needs to be filled out with precise figures from your W-2 submissions to ensure that the summary is accurate.
Due date
The IRS W-3 form must be submitted to the SSA by January 31 following the end of the tax year for which W-2s are filed. Timely submission helps avoid penalties related to late filing.
What are the penalties for not issuing the form?
Failing to submit IRS W-3 can result in penalties from the IRS. Employers may face a fine for each failure to file the form, and the penalty amount increases with the lateness of the filing. Accurate and on-time submission is crucial to avoid these financial repercussions.
What information do you need when you file the form?
When filing IRS W-3, gather the following information: your Employer Identification Number (EIN), total annual wages paid to employees, total Federal income tax withheld, and the number of W-2 forms being submitted. Accuracy in these figures is essential for compliance.
Is the form accompanied by other forms?
The IRS W-3 form must be accompanied by the W-2 forms it summarizes. Each W-2 must be attached to the W-3 before submission to the SSA. Ensure all W-2s are correctly filled out to avoid processing issues.
Where do I send the form?
The IRS W-3 form, along with the associated W-2 forms, should be sent to the Social Security Administration. Depending on how the forms are filed (paper vs. electronic), the address varies. For paper submissions, refer to the SSA's provided mailing addresses.
FAQ about IRS W-3
What should I do if I realize I've made a mistake after filing my IRS W-3?
If you discover an error on your IRS W-3 after submission, it's essential to correct it promptly. You can submit a corrected W-3 alongside the corrected forms you initially filed. Make sure to clearly indicate that it is a correction to avoid any processing delays.
How can I verify if my IRS W-3 has been received and processed?
To check the status of your submitted IRS W-3, you can contact the IRS directly via their toll-free number. Keep your submission details on hand, as they may ask for specific information to track your filing. Additionally, if you e-filed the form, you should receive an electronic confirmation.
Are electronic signatures accepted on the IRS W-3?
Yes, electronic signatures are generally accepted for the IRS W-3 form as long as you follow relevant guidelines. Ensure your e-signature complies with IRS standards to avoid any issues during processing, and maintain proper documentation for your records.
What should I do if my IRS W-3 is rejected after e-filing?
If your IRS W-3 is rejected after e-filing, review the rejection code provided in your notification. This code will help you identify the issue that caused the rejection. Once resolved, re-submit the corrected form as soon as possible to avoid penalties.
How long should I retain records of my IRS W-3 filing?
It is advisable to retain copies of your IRS W-3 and related documents for at least four years after filing. This period allows you to have the necessary documentation in case of an audit or any inquiries from the IRS.
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