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You can send us comments from www.irs.gov/formspubs. Click on More Information and then click on Give us feedback. Box 1 Employer identification number EIN. If you do not have an EIN you may apply for one online. Go to IRS.gov and type EIN in the...
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Employers, is your 941 Form ready to go?

Using the IRS 941 Form for Quarterly Wage Reporting

Continuing our review of corporate tax forms, here is the IRS Form 941.

What is a Form 941 for?

Federal law requires you take out certain taxes from your employees' pay. Each time you pay wages, you must withhold certain amounts for federal income tax, social security tax, and Medicare tax. IRS Form 941 reports the taxes you withheld from employees to the IRS.

Who needs a 941 Form?

Employers who paid wages or tips, and withheld federal income, social security, medicare, and additional medicare taxes need a 941 Form.

Are there exceptions to who needs to fill out a 941 Form?

Seasonal employers do not have to file a 941 Form for quarters of the tax year in which they paid no wages. Employers of household employees do not usually file Form 941. Employers of farm employees do not usually file Form 941.

What information do you need when you fill out a Form 941?

The IRS form 941 can require many different pieces of information. It really depends on your tax situation. At the very least, you will need:

1. Your contact information such as phone number, full mailing address, etc.

2. Your business’ tax ID, also known as the Employer ID Number (EIN)

3. Your business’ financial records for the year, including employee wages

Is the Form 941 accompanied by other forms?

The 941 Form is sent quarterly and is not accompanied by any other forms unless otherwise specified.

What else do you need to send with a Form 941?

The IRS Form 941 is typically accompanied with payment. This depends on your business’ independent tax information. If the IRS requires additional information they will contact you by mail.

When is a Form 941 due?

The following chart is including in the Form 941 instructions from the IRS.

Your Form 941 is due by the last day of the month that follows the end of the quarter.
The Quarter Includes . . .Quarter Ends 

Due Date

 

1. January, February, MarchMarch 31April 30
2. April, May, JuneJune 30July 31
3. July, August, SeptemberSeptember 30October 31
4. October, November, DecemberDecember 31January 31

 

For example, you generally must report wages you pay during the first quarter—which is January through March—by April 30.

How do you fill out a Form 941?

The IRS form 941 can be filled out and filed in many different ways. If you wish, you can fill and print it out using PDFfiller and send it in yourself.

For more information on how to fill out the 941 Form, check out the following video:

Where do you send a Form 941?

Where you send a physical form depends on whether you include a payment with your return. If you are filing an amended return, send it to the “without a payment” address, even if a payment is included. The addresses for this can be found on the IRS instruction page for form 941.

Instructions and Help about 2015 941 form

Hi welcome to easy payroll guide my name is Karen Hutchinson and in this video I'm going to be showing you how to complete the IRS 941 form this is the employers quarterly federal tax return this form is due at the end of each quarter so for example quarter one ends on March 31st this would be due by April 30th so April 30th July 31st October 31st and January 31st are the due date for the IRS 941 form this form is going to detail all of the tax liabilities for that quarter this is how the IRS reconciles your w3 forms so you want to make sure that the information on this form is correct what I'm going to do is I'm going to give you a scenario of a small business who had three employees and I've taken the information from their paychecks and I've put them into an Excel spreadsheet and this is something that you could do as well for your record-keeping in order to help you to complete or just to check the 941 form so I have three employees and I've included their gross pay for each employee and then in the last column I've totaled the gross pay so my total four gross pay is twenty five thousand four hundred sixty five dollars and twenty seven cents I've also included in the spreadsheet the taxes that were withheld from each employees paycheck now this is just the employee portion of the taxes so I've included the federal withholding that I've included from each paycheck the employee Medicare portion the employer employee Social Security portion and I've included the state withholding the state withholding we're not going to need to use or the 941 but I wanted to point that out this is only federal taxes that are going to go on the 941 form so we are going to be using this portion not the state portion in the 941 form okay now this is the federal withholding so Medicare and Social Security for the entire quarter so this is what my employees have been paid for all of January all of February and all of March now I'm sorry we're doing fourth-quarter so all of October all of November all of December so it doesn't matter for three months these are the totals now along with withholding and paying taxes for your employee you also must pay an employer share of those taxes so when you major deposits you would have multiplied the Medicare portion by two and the Social Security portion by two because the employee is paying half but you're paying half as well so as you can see here in blue the Medicare portion for the employee and the employer are the same and the same for Social Security so these taxes were paid as well and will be noted on the 941 form so in this red box here I've kind of just summarized what we're going to be using for the nine forty one we're going to need the total gross pay that you've paid all three employees for all three months of the quarter you will also need to know the withholding total and the total Medicare and Social Security pain it will not be broken out by employee and employer on the nine forty one form but you may want to...

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Please select the version for Fillable IRS 941 form
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