Get the free AGENDA ADDITIONS & CHANGES None

SPRINGFIELD TOWNSHIP BOARD MEETING March 11, 2010, SYNOPSIS CALL TO ORDER: 7:30 p.m. by Supervisor Trout PLEDGE OF ALLEGIANCE AGENDA ADDITIONS & CHANGES: None PUBLIC COMMENT: None CONSENT AGENDA:

How to fill out agenda additions amp changes

How to fill out agenda additions & changes:

1. Start by reviewing the existing agenda: Before making any additions or changes, it's essential to have a clear understanding of the original agenda. Familiarize yourself with the topics, schedule, and structure of the meeting to ensure that any modifications align with the overall purpose.
2. Identify the need for additions or changes: Determine why there is a requirement for agenda additions or changes. It could be a result of new information, unexpected developments, or feedback from participants. Understanding the rationale behind these modifications will help you make informed decisions throughout the process.
3. Evaluate the urgency and impact: Consider the time-sensitive nature and the potential impact of the additions or changes on the meeting flow. Determine if they are critical and must be addressed immediately or if they can be discussed or added at a later time. Assess the significance of these modifications to prioritize effectively.
4. Communicate with key stakeholders: It is crucial to involve the relevant individuals or teams in the decision-making process. Consult with the meeting chairperson, participants, or anyone who might be impacted by the changes. Gather their input, suggestions, or concerns to ensure that the agenda modifications align with their needs and expectations.
5. Make clear and concise additions or changes: When adding or amending agenda items, be clear and specific about the subject matter, purpose, and desired outcomes. Use action verbs or descriptive phrases to convey the intention effectively. Ensure that all participants can easily understand the additions or changes without any ambiguity.
6. Highlight the modifications: Once you have made the necessary additions or changes, clearly indicate them in the agenda. Use formatting tools like bold or italicized text, highlighting, or color-coding to draw attention to the modifications. This will help participants quickly identify the new or modified agenda items.
7. Distribute the updated agenda: After finalizing the additions or changes, share the updated agenda with all participants. Make sure to include any relevant notes or additional information. Use a suitable communication channel, such as email or a collaboration platform, to ensure that everyone receives the updated agenda in a timely manner.

Who needs agenda additions & changes:

1. Meeting organizers: Meeting organizers may require agenda additions or changes to ensure that the meeting covers all the necessary topics or incorporates any new developments pertinent to the agenda.
2. Participants and stakeholders: Participants and stakeholders may propose or request agenda additions or changes if they have important information, ideas, or concerns that need to be discussed during the meeting.
3. Decision-makers: Decision-makers, such as managers or executives, may need agenda additions or changes to address urgent matters or align the meeting agenda with their strategic goals and priorities.

Remember, making agenda additions or changes should be done thoughtfully and with the consensus of the relevant individuals involved. It is crucial to maintain clear communication and keep everyone informed of any modifications to ensure a productive and effective meeting.

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