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Shire of Irwin AGENDA ORDINARY COUNCIL MEETING 24 APRIL 2012 AGENDA For the ORDINARY meeting of council To be held on Tuesday, 24 APRIL 2012 Dear Council Member Following the meeting, an evening meal

How to fill out agenda ordinary council meeting

How to fill out an agenda for an ordinary council meeting:

1. Start by including the date, time, and location of the meeting at the top of the agenda. This will provide participants with the necessary logistical information.
2. Next, list the items that need to be discussed during the meeting. These items should be organized in a logical order, such as by importance or chronologically.
3. Each item on the agenda should have a clear and concise title or topic. This will help attendees understand what will be discussed and allow them to come prepared.
4. Allocate a specific amount of time for each agenda item. This will ensure that the meeting stays on track and all topics can be adequately addressed.
5. Consider including any relevant background information or materials that participants need to review before the meeting. This will give them time to prepare and contribute effectively during the discussion.
6. If there are any action items or decisions to be made during the meeting, designate a section to capture these. It's important to clearly state what needs to be done, by whom, and by when.
7. Finally, include any additional notes or reminders that may be helpful for the attendees. This could include any guidelines for discussion, protocols for presentations, or any other relevant information.

Who needs an agenda for an ordinary council meeting?

1. Council members: An agenda is crucial for council members to have a clear understanding of what will be discussed and to come prepared with any necessary information or questions.
2. Chairperson: The chairperson can use the agenda to guide the flow of the meeting and ensure that all important topics are covered within the allotted time.
3. Staff and stakeholders: An agenda allows staff and stakeholders to know when and what topics will be discussed during the meeting, allowing them to plan their attendance accordingly and contribute effectively to the discussion.

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