Mileage Reimbursement Form Template

What is mileage reimbursement form template?

A mileage reimbursement form template is a document used by employees to record their business-related travel expenses and request reimbursement for those expenses. This template includes fields for recording the dates and locations of the trips, the starting and ending odometer readings, the purpose of the trips, and any additional expenses incurred during the travel.

What are the types of mileage reimbursement form template?

There are various types of mileage reimbursement form templates available depending on the specific needs of the organization. Some common types include:

Standard mileage reimbursement form template - This template is used to track mileage expenses based on the standard mileage rate set by the IRS.
Actual expenses reimbursement form template - This template is used to track actual vehicle expenses like fuel, maintenance, and repairs, in addition to mileage.
Multiple vehicle reimbursement form template - This template is used when an employee uses more than one vehicle for business travel, allowing them to separate mileage and expenses for different vehicles.

How to complete mileage reimbursement form template

Completing a mileage reimbursement form template is easy when you follow these steps:

01
Fill in your personal and contact information at the top of the form.
02
Record the date and purpose of each trip in the provided fields.
03
Enter the starting and ending odometer readings for each trip to calculate the total mileage.
04
If applicable, enter any additional expenses incurred during the travel, such as parking fees or tolls.
05
Review the completed form for accuracy and make any necessary corrections.
06
Submit the form to your employer's HR or finance department for reimbursement.

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Video Tutorial How to Fill Out mileage reimbursement form template

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