Out Of Office Message Template

What is Out Of Office Message Template?

Out Of Office Message Template is a prewritten message that is set up and sent automatically to inform others that you are currently not available and unable to respond to their emails or calls. It is commonly used when you are on vacation, attending a conference, or have other commitments that keep you out of the office. The template helps to ensure that your colleagues, clients, and partners are aware of your absence and provides them with alternative contacts or information they may need in your absence.

What are the types of Out Of Office Message Template?

There are various types of Out Of Office Message Templates that can be used depending on the nature of your absence and the audience you are communicating with. Some common types of templates include:

Vacation Message Template - Used when you are on vacation and provide the dates of your absence along with alternative contacts.
Conference Message Template - Used when you are attending a conference or event and inform others about your absence along with any relevant details.
Sick Leave Message Template - Used when you are taking sick leave and let others know that you are not available.
Maternity/Paternity Leave Message Template - Used when you are taking parental leave and provide information about your absence and the person to contact in your absence.

How to complete Out Of Office Message Template?

Completing an Out Of Office Message Template is simple and ensures that your message conveys the necessary information. Here are the steps to complete the template:

01
Start with a professional greeting, such as "Dear colleagues" or "Hello team".
02
Clearly state the duration of your absence, including start and end dates.
03
Provide alternative contacts or resources that others can reach out to for assistance in your absence.
04
Include any additional information or instructions that may be relevant to your absence.
05
Sign off with a polite closing, such as "Best regards" or "Thank you".
06
Set up an automatic reply in your email account to ensure the message is sent automatically while you are away.

By using pdfFiller, you can easily create, edit, and share your Out Of Office Message Templates. With access to unlimited fillable templates and powerful editing tools, pdfFiller makes it convenient for you to customize your templates and ensure they align with your personal or business needs. By utilizing pdfFiller, you can save time and effortlessly manage your communication while being away from the office.

Video Tutorial How to Fill Out Out Of Office Message Template

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Questions & answers

Here are common examples of automated messages received by customers. “We will get in touch with you very soon”. “Thank you for reaching out to us”. “Our representative we contact you ASAP”.
Here are some templates for effective automatic responses to those inside and outside your company: “Thanks for your email. I'll be out of the office Aug. 8-12. “I will be away from July 25-29. For urgent matters, you can contact my colleague, Marilyn Morales, at [email and phone number].” “Thank you for your email.
Thank you. I have retired and have limited access to e-mail and phone services. Please feel free to contact my assistant, Pierre Dixon, at (phone number) or Arnold Hudson at (phone number) and they will be more than happy to direct you to the right person. I no longer work for (company name).
Here are common examples of automated messages received by customers. “We will get in touch with you very soon”. “Thank you for reaching out to us”. “Our representative we contact you ASAP”.
I am no longer with [name of company] as of [date] and unfortunately, I can no longer answer your email. Please direct all future inquiries to [first name, last name] at [email] or [phone]. He/she will be happy to assist you. Please note that your email will not be forwarded automatically.
Thank you for your message. I am no longer with [name of company] as of [date] and unfortunately, I can no longer answer your email. Please direct all future inquiries to [first name, last name] at [email] or [phone]. He/she will be happy to assist you.