Digitize your employee management workflow

With pdfFiller, HR professionals increase the efficiency of their employee management processes while spending minimal time and money on paperwork. Thanks to easy document management available on any device, daily HR routines are completed faster and with greater accuracy.

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Use case overview

An HR manager uploads templates of the most frequently used forms and documents to their pdfFiller account or finds them in the online library. The company’s HR personnel can then easily access the uploaded assets and use them for their day-to-day operations.

The administrator organizes all documents and templates into folders and assigns smart tags to them.

Documents in PDF, DOCX, and other formats are easily edited and turned into fillable forms.

Fillable forms are made publicly available to the company’s employees for filling out and eSigning via shareable links. Once submitted, they appear in the HR’s pdfFiller inbox.

Pre-filled or customized documents are sent directly to employees for eSignature. HR staff will receive an instant notification once the job is done.

As a result, the company’s HR department ensures a hassle-free workflow with document integration and employee management while minimizing errors and document loss.

Benefits for HR professionals:

Saved up to 40 employee hours per month

Eliminated expenditures for shipping and scanning documents

Secured environment for the safe storage and transmission of private employee data

Reduced printing costs by 70%

Eliminated form errors and lost files

Integration with Salesforce, Google Docs & Drive, Gmail, Dropbox, etc.

Learn how pdfFiller customers save money and time

5.0

I spent weeks trying to fix issues that arose when we could not read application forms. Now I have neat enrollment forms that are easy for the employees to read.

Anne Barkhouse

The Town of Randolph’s Human Resources Department

5.0

Using pdfFiller has saved us 110 hours per year at $35.00 per hour as far as we can tell. And that was just the beginning of the savings because that time was put to productive, front end, revenue-producing use so the swing was at least triple in addition to what we saved.

John Hampton

Green Brick Title

Why HR teams choose pdfFiller for employee workflow management

Streamline application processing

Сreate fillable application forms and publish them online so that new candidates can easily fill them out from any device. Receive completed forms to your pdfFiller account.

Speed up employee hiring

Fill out employment agreements and send them to candidates for eSignature. Track the signing status in real-time and get notifications once documents are signed.

Prepare HR documents faster

Create reusable templates of contracts, offer letters, NDAs, tax forms, reimbursement requests, and other documents. Pre-fill them with employee and company data in seconds.

Improve collaboration

Try pdfFiller’s easy-to-use online editor to annotate PDFs, share comments, and add fillable fields. Then, instantly send documents to colleagues for review and approval.

Get the right HR forms

Access pdfFiller’s online library of over 25 million fillable forms for your daily HR processes. Instantly open any form in the editor and fill it out, annotate, or eSign in seconds.

Maintain security and compliance

pdfFiller helps HR departments comply with industry-leading standards such as SOC 2 Type II, 21 CFR Part 11, GDPR, HIPAA, and PCI DSS.

Check out the most popular HR forms

Employment application form

Non-disclosure agreement

Fill Now

Do you have 10+ co-workers collaborating on documents in your organization? We have a solution for your entire team

Get premium functionality starting from $15/month for up to 10 users – try the best offer on the market.

Send PDFs for signature in a role-based order

Share documents and folders within organizations

Collect data & payments with fillable forms

Maintain enterprise-grade security and compliance

Fill out up to 1,000 forms at once

Extract data in bulk

Automate document workflows

Learn how pdfFiller stacks up against the competition

This chart represents a partial list of features available in pdfFiller, PandaDoc, Adobe Acrobat and DocuSign

PandaDoc

Adobe Acrobat

DocuSign

PDF Editor & Document Creator

Edit PDF

Add Fillable Fields

Conditional fields

Custom Branding

Create documents and forms

Library of forms

Document Converter

PDF Converter

Merge PDF

Security & Compliance

Protect PDF

Encrypted folders

Audit Trail

HIPAA Compliance

Fillable forms

Host Fillable Forms

Collect Payments

Fill in multiple forms at once

Integrations

API

Send to the IRS

Mobile

Mobile Apps

Offline mode on mobile

Notarize

Sell forms

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Step by step guide for an employee management workflow

Upload templates of frequently used documents (e.g., a vacation request form, performance review form, tax forms, etc.) to your pdfFiller account or find their fillable versions in the online library.

Edit the documents if needed or add fillable fields using the pdfFiller editor.

Organize your documents by assigning tags to them. This will help you distribute assets quickly across multiple folders and make them easily searchable within the cloud.

Publish fillable forms on your company’s internal resource system or share them via a corporate chat or CRM using the LinkToFill feature. Your employees will now be able to find, fill out, eSign, and submit forms in minutes.

Pro tip: Export data from multiple uniform documents directly to a CRM, spreadsheet, or database by using the Extract in Bulk feature.

To send a personalized document for signature, pre-fill a previously uploaded template and send it to the employee via signNow, Email, Fax, SMS, or USPS.