Sample Letter Requesting Medical Records When Changing Doctors

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What is Sample Letter Requesting Medical Records When Changing Doctors?

When changing doctors, requesting your medical records is essential to ensure seamless continuity of care. A sample letter requesting medical records when changing doctors is a formal written request to your current healthcare provider, asking for a copy of your medical history to be transferred to your new doctor. This letter serves as a way to authorize the release of your medical information and ensure that your new healthcare provider has access to all relevant details about your health.

What are the types of Sample Letter Requesting Medical Records When Changing Doctors?

There are primarily two types of sample letters requesting medical records when changing doctors: 1. Letter requesting medical records for personal records: This type of letter is for individuals who want a copy of their medical records for personal reference or to keep track of their health history. 2. Letter requesting medical records for transfer to a new doctor: This type of letter is specifically for patients who are changing healthcare providers and need their medical history to be transferred to the new doctor.

Personal records
Transfer to a new doctor

How to complete Sample Letter Requesting Medical Records When Changing Doctors

To complete a sample letter requesting medical records when changing doctors, follow these simple steps: 1. Start by addressing the letter to your current healthcare provider or medical records department. 2. Clearly state the purpose of the letter - that you are changing doctors and need your medical records transferred. 3. Provide your full name, date of birth, and any other identifying information. 4. Specify the records you are requesting and where they need to be sent. 5. Include a signature and date to validate the request.

01
Address the letter to your current healthcare provider
02
State the purpose of the letter clearly
03
Provide your personal information
04
Specify the records needed and destination
05
Sign and date the letter for validation

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Video Tutorial How to Fill Out Sample Letter Requesting Medical Records When Changing Doctors

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Questions & answers

How long does a physician have to send me the copy of medical records I requested? If you made your request in writing for the records to be sent directly to you, the physician must provide copies to you within 15 days. The physician can charge a reasonable fee for the cost of making the copies.
I was treated in your office [at your facility] between [fill in dates]. I request copies of the following [or all] health records related to my treatment. [Identify records requested (e.g., medical-history form you filled out. physician and nurses' notes. test results. consultations with specialists. referrals).]
I request copies of the following [or all] health records related to my treatment. [Identify records requested, e.g. medical history form you provided. physician and nurses' notes. test results, consultations with specialists. referrals.] [Note: HIPAA also allows you to request a summary of your medical records.
Essential information to include: Date of birth. Name. Social Security number. Contact information (address and phone number) Email address. Dates of service and specific records requested (tests, discharge notes, etc.) Method of delivery (email, in person, through mail)
Under HIPAA, patients have a right to request amendments to their medical records, but it is up to the provider to decide whether to agree to their requests. However, regardless of what the provider decides, they must respond to the patient's request.
10 tips to write persuasive request letters Know your addressee. Do not be verbose. Make your letter easy to read. Add call to action. Convince but do not demand. Do not be burdensome. Write in a friendly way and appeal to the reader's feelings. Remain polite and professional.
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