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Agenda Item No. 11. Staff Report Date: March 4, 2015, To: Mayor Elizabeth Breaks and Council members From: Elise Devonian, Senior Planner Subject: Introduction and first reading of updated Ross Tree

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How to fill out agenda item no 11?

1. Begin by clearly identifying the purpose of agenda item no 11. This could involve reviewing a specific project, discussing a particular issue, or making a decision on a particular matter.
2. Gather all necessary information and supporting documents relevant to agenda item no 11. This may include reports, data analysis, presentations, or any other relevant materials that will help in understanding the topic at hand.
3. Clearly outline the agenda item no 11 in the meeting agenda with a descriptive title and brief summary. This will provide attendees with an overview of what will be discussed or accomplished during the meeting.
4. Allocate a specific time slot for agenda item no 11 in the meeting agenda. This ensures that sufficient time is dedicated to discussing and deliberating on the topic, without it being rushed or overlooked.
5. Share the agenda with all meeting participants well in advance so they have enough time to prepare for agenda item no 11. This will allow them to gather any additional information, formulate thoughts or questions, and come prepared for the discussion.
6. As the meeting progresses, introduce agenda item no 11 by summarizing its purpose and providing any necessary background information. Encourage attendees to share their opinions, ask questions, and contribute to the discussion.
7. Facilitate a productive and inclusive discussion around agenda item no 11, ensuring that everyone has an opportunity to express their thoughts and ideas. Consider using techniques such as brainstorming or group discussions to encourage active participation.
8. Take notes during the discussion to document key points, decisions, and any assigned action items related to agenda item no 11. This will help in creating accurate meeting minutes and tracking progress on the topic.
9. Conclude agenda item no 11 by summarizing the main insights, decisions, or next steps that were identified during the discussion. Ensure that all participants are clear on what was discussed and what actions need to be taken moving forward.

Who needs agenda item no 11?

1. Individuals responsible for overseeing the specific project or issue related to agenda item no 11 may need it. This could be project managers, team leads, or department heads.
2. Stakeholders or decision-makers who have a vested interest in the outcome of agenda item no 11 may need it. This could include executives, board members, or other individuals who need to be informed or provide approval for the discussed matter.
3. Any meeting participant who wants to stay informed, provide input, or contribute to the discussion around agenda item no 11 may need it. This ensures that all relevant perspectives are considered and that decisions are made collectively.

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