What is commercial invoice or proforma invoice?
A commercial invoice or proforma invoice is a document that provides important information about a transaction between a buyer and a seller. It serves as a legal record of the goods or services provided, the quantity, the price, and other relevant details. This invoice is often used for international trade and helps to facilitate customs clearance and calculate import duties and taxes.
What are the types of commercial invoice or proforma invoice?
There are several types of commercial invoices or proforma invoices that can be used depending on the specific needs of the transaction. Some common types include:
Commercial Invoice: This is the most common type of invoice used for commercial transactions. It includes detailed information about the goods or services, quantities, prices, terms of payment, and other relevant details.
Proforma Invoice: This type of invoice is often used for preliminary transactions or as a proforma document before the final invoice is issued. It provides an estimate of the cost of goods or services and includes similar details as a commercial invoice.
Consular Invoice: This type of invoice is necessary for some countries and is certified by the consulate of the importing country. It includes additional information required by the importing country's customs authorities.
Customs Invoice: This invoice is specifically used for customs purposes and includes detailed information about the goods being imported or exported, such as their classification, country of origin, value, and other necessary details.
Shipping Invoice: A shipping invoice is used to provide information about the goods being shipped, such as their weight, dimensions, packaging details, and other relevant information.
Provisional Invoice: This type of invoice is issued when the final cost of goods or services is not yet determined and a temporary estimate is provided.
Final Invoice: This is the final invoice issued after all the details of the transaction have been determined and agreed upon. It includes the final cost of goods or services, any applicable taxes or fees, and other relevant details.
How to complete commercial invoice or proforma invoice
Completing a commercial invoice or proforma invoice requires attention to detail and accuracy. Here are the steps to guide you through the process:
01
Gather all the necessary information about the transaction, including the description of goods or services, quantities, prices, terms of payment, and any other relevant details.
02
Include your company's and the buyer's contact information, including names, addresses, phone numbers, and email addresses.
03
Specify the terms of delivery and the agreed-upon delivery method.
04
Ensure that all the required documents, such as certificates of origin or insurance certificates, are included if necessary.
05
Calculate and include any applicable taxes, duties, or fees that need to be paid.
06
Double-check all the entered information for accuracy and completeness.
07
Sign and date the invoice to make it legally binding.
08
Save a copy of the completed invoice for your records.
09
Share the invoice with the relevant parties in the agreed-upon format, such as sending a PDF file via email or printing a hard copy.
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