Job Specification Sample

What is job specification sample?

A job specification sample is a document that outlines the specific requirements, skills, and qualifications needed for a particular job role. It provides a detailed description of the responsibilities, tasks, and competencies that are expected from the candidates applying for the job. This sample acts as a guideline for both the employer and the potential candidates, ensuring a clear understanding of the job requirements and helping in the recruitment process.

What are the types of job specification sample?

There are several types of job specification samples, including:

Skills-based job specification sample
Knowledge-based job specification sample
Experience-based job specification sample
Education-based job specification sample
Competency-based job specification sample

How to complete job specification sample

Completing a job specification sample requires careful consideration and attention to detail. Here are the steps to follow:

01
Start by identifying the key responsibilities and tasks related to the job role.
02
Determine the required skills, qualifications, and experience needed for the job.
03
Clearly define the desired outcomes and expectations for the role.
04
Specify any necessary certifications or licenses.
05
Include any physical or mental requirements that are necessary for the job.
06
Clearly outline the reporting structure and any supervisory responsibilities.
07
Review and revise the job specification sample to ensure accuracy and completeness.

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Video Tutorial How to Fill Out job specification sample

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Questions & answers

How to write a job specification List the job qualifications. A job specification should include the minimum qualifications employees need to meet. Add any special demands. Include any extraordinary conditions that come with the job. Proofread and organize your job spec. Update your job specification when needed.
What should a job description and person specification contain? The job title the position in the company. The location of the job. A summary of the general nature, main purpose and objectives of the job. The main duties or day-to-day requirements of the job. The context of the job / culture of the workplace.
Some examples may include: Educational qualifications. Training/experience in the specific job. Relatable skills. Previous responsibilities. Ability to work within a certain environment (such as loud noises, bright lights, etc.)
A job description usually lists out the job title, location, job summary, working environment, duties to be performed on the job, etc. A job specification lists out the qualifications, experience, training, skills, emotional attributes, mental capabilities of an individual to perform the job.
Location does not come under Job specification rather it comes under Job Description.
Soft skills – public speaking, relationship building, time management. Job specific capabilities – use of software or programmes or team management. Aptitudes – communication skills, numeracy, ability to work as part of a team. Personal qualities – unsocial hours, shift working and the ability to be flexible.