Mileage Log Template

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What is mileage log template?

A mileage log template is a document used to track and record the distance traveled for business or personal purposes. It is often used by individuals or businesses to keep track of their transportation expenses and mileage for tax or reimbursement purposes. This template typically includes fields for recording the date, starting and ending locations, purpose of the trip, and the total miles driven. By using a mileage log template, individuals can easily and accurately document their travel activities.

What are the types of mileage log template?

There are various types of mileage log templates available depending on the specific needs and preferences of the user. Some common types include:

Basic mileage log template: This template includes essential fields for recording the date, starting and ending locations, purpose of the trip, and the total miles driven.

Detailed mileage log template: This template provides additional fields to track more specific details such as toll expenses, parking fees, and vehicle maintenance costs.

IRS compliant mileage log template: This template is specifically designed to meet the requirements set by the Internal Revenue Service for mileage deductions. It includes all the necessary fields and formats to ensure compliance with tax regulations.

Electronic mileage log template: This template enables users to track their mileage digitally using mobile apps or online platforms, allowing for easier data entry and automated calculations.

Personal mileage log template: This template is primarily used for personal purposes to keep track of mileage for non-business activities such as commuting or personal errands.

How to complete mileage log template

Completing a mileage log template is a simple process that involves the following steps:

01

Download or create a mileage log template that suits your needs.

02

Fill in the necessary information, including the date, starting and ending locations, purpose of the trip, and the total miles driven.

03

If applicable, add any additional details such as toll expenses, parking fees, or vehicle maintenance costs.

04

Make sure to accurately record all the relevant information for each trip.

05

Keep the mileage log template updated regularly to ensure accurate and up-to-date records.

06

Save the completed mileage log template for future reference or submission as required.

Using a mileage log template can help individuals or businesses streamline their mileage tracking process and ensure compliance with tax or reimbursement requirements. pdfFiller offers a wide range of fillable templates, including mileage log templates, along with powerful editing tools to make the process even easier.

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Questions & answers

How do you keep track of mileage for tax purposes?

The easiest way to satisfy the IRS mileage tracking requirements is to use a mileage tracking app. There's a range of apps that are designed to simplify tracking and recording your mileage in a compliant manner, such as Driversnote.

How does an LLC track mileage for taxes?

You must keep a log of the total miles driven if you choose to take the standard mileage deduction. The IRS is quite specific on this point: At the start of each trip, record the odometer reading and list the purpose, starting location, ending location, and date of the trip.

How do you document mileage for taxes?

How do you keep a mileage log? Keep a separate bank account or credit card for business expenses. This can be a great way to keep personal and driving expenses separated. Record mileage on paper or in a spreadsheet. Use a mile-tracking app. Use your Uber or Lyft app to track mileage deductions (not recommended).

How do small businesses track mileage?

The hardest way to track your mileage—and the way the IRS would like you to do it—is to keep track of every mile you drive every day, 52 weeks a year, using a mileage logbook or business diary. This means you'll list every trip you take, whether for business, commuting, or personal reasons.

Does the IRS verify mileage?

The IRS defines adequate records for your mileage log Regardless of the circumstances of your employment, you will likely be asked to record the following: the mileage for each business use. the total mileage for the year. the time (date will do), place (your destination), and business purpose of each trip.

Can you track mileage on paper?

You can use a paper log or a spreadsheet to track the mileage you've driven near the time of the trip - e.g. after each trip or at the end of the workday. You should always include the required details for each trip as described above - not just the distance, but the time, destination and purpose of the drive.