Proforma Invoice For Customs Purposes

What is proforma invoice for customs purposes?

A proforma invoice for customs purposes is a preliminary document used in international trade to provide essential information about a shipment. It serves as a quotation or an estimate of the value, quantity, and type of goods being exported or imported. This invoice is not a final demand for payment but helps customs authorities determine the necessary import duties, taxes, and other fees.

What are the types of proforma invoice for customs purposes?

There are two common types of proforma invoices for customs purposes:

Commercial Invoice: This type of proforma invoice includes detailed information about the goods, including their description, quantity, price, and total value. It is often used for commercial and official purposes, providing a comprehensive overview of the transaction.
Consular Invoice: A consular invoice is required for certain countries and serves as a declaration of the goods being shipped. It may require verification or certification from the consulate of the importing country.

How to complete proforma invoice for customs purposes?

Completing a proforma invoice for customs purposes can be a straightforward process if you follow these steps:

01
Start by including your contact information, including your name, address, phone number, and email.
02
Provide the recipient's contact information, including the importer's details if known.
03
Indicate the invoice number and the date of issuance.
04
Clearly describe the goods being shipped, including their quantity, weight, and value. Be specific and include any relevant codes or classification numbers.
05
Include the terms of delivery, such as the shipping method and any additional services requested.
06
Specify the payment terms and any applicable currency.
07
Mention any additional charges or discounts if applicable.
08
Provide your signature and the date of completion.
09
Ensure all the necessary supporting documents are attached, such as product specifications, certificates of origin, or permits, if required by the importing country.

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Video Tutorial How to Fill Out proforma invoice for customs purposes

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Questions & answers

The 2 documents are essentially the same thing, the difference may be that the final quantity on the Commercial Invoice can be different. Moreover, the quantity of products ordered (from the Proforma Invoice) is often different to the actual quantity of goods that have been shipped (Commercial Invoice).
A customs invoice should include all the information necessary for the shipment to clear customs, including: The type of imported goods. Shipping weight. The value of goods. Import duty and taxes.
If you import goods as part of your business, you can use a pro forma to estimate their value for customs clearance, but you'll still need to supply a commercial invoice within 180 days.
A pro forma invoice is not an original/tax invoice. Therefore, it does not have any legal validity. Hence it does not legally bind either party in a supply transaction.
1:06 2:22 How to fill in a commercial invoice - YouTube YouTube Start of suggested clip End of suggested clip Model number as well as the description. And don't just rely on the company's. Product code toMoreModel number as well as the description. And don't just rely on the company's. Product code to describe the goods. Remember to state the quantity.
A proforma invoice is a preliminary bill or estimated invoice which is used to request payment from the committed buyer for goods or services before they are supplied. A proforma invoice includes a description of the goods, the total payable amount and other details about the transaction.