Quotation Letter Template
What is a quotation letter template?
A quotation letter template is a pre-designed document that businesses use to provide pricing information for products or services. It is an official communication between a company and a potential customer, outlining the cost and terms of a particular product or service. With a quotation letter template, businesses can easily create professional-looking quotes that are clear and concise.
What are the types of quotation letter templates?
There are several types of quotation letter templates available depending on the nature of the business and the purpose of the quotation. Some common types include:
Standard quotation letter template: This template is suitable for most businesses and includes essential sections such as company information, product details, pricing, and terms.
Service quotation letter template: Designed specifically for service-oriented businesses, this template focuses on describing the services offered and their associated costs.
Product quotation letter template: This template is specifically tailored for businesses that sell physical products. It emphasizes product descriptions, quantities, prices, and delivery terms.
How to complete a quotation letter template
Completing a quotation letter template is a straightforward process. Follow these steps to create a comprehensive and professional quotation:
01
Open the quotation letter template in a document editor or PDF editor like pdfFiller.
02
Fill in your company's information, including the name, address, contact details, and logo.
03
Provide the recipient's details, such as their name, company name, and contact information.
04
Specify the date the quotation is issued and include a unique reference number for better tracking.
05
Describe in detail the products or services being quoted, including any specifications, options, or variations.
06
Clearly state the pricing for each item or service, including any applicable taxes or fees.
07
Outline the payment terms and conditions, including any discounts, payment methods, and due dates.
08
Include any additional terms, such as warranties, delivery details, or applicable terms and conditions.
09
Review the completed quotation letter template for accuracy and ensure all necessary information is included.
10
Save the document and share it with the recipient in a convenient format, such as PDF or printed copy.
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Questions & answers
What is a quotation format?
A quotation template is an editable document containing the prices of all the goods sold or services offered by a business—including a breakdown of these prices, discounts and implementation time.
How do you make a quotation format?
Step-by-step instructions for creating a quote Pick a template. The quickest way to begin the process is by using a premade quote form or template. Enter all the necessary information. Edit and proofread. Send the quote to the client. Follow up.
How do you write a letter of quotation for a supplier?
How to write a letter or email requesting a company quotation Address the sales representative by name. Introduce yourself. Outline the exact products and services you need. Inquire about pricing. Provide your contact information.
What are the important components of a quotation letter?
Table of Contents Date of bidding. Validity Period. Bid. Customer ID. Customer address The customer. Product description. Terms & Conditions. Contact Person.
How do you write a quotation letter?
A quotation letter should be written in the format of a formal letter. It must include the sender's and receiver's addresses. The date and subject should be mentioned. It should begin with a salutation and end with the complimentary closing, signature and sender's name in block letters.
What is quotation and example?
quotation noun [C] (SAID) a phrase or short piece of writing taken from a longer work of literature, poetry, etc. or what someone else has said: At the beginning of the book there's a quotation from Abraham Lincoln. More examples. Her speech was larded with literary quotations. The title is a quotation from Shakespeare
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