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How to Categorize Identification Record

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There are two types of records, Active and Inactive. There are also two major classifications, Vital and Important. Learn more about the difference between VITAL RECORDS & IMPORTANT RECORDS An active record is a record needed to perform current operations, subject to frequent use, and usually located near the user.
A hot topic is Records Classification. For those new to the concept, classification is the “systematic identification and arrangement of business activities and/or records into categories according to logically structured conventions, methods, and procedural rules represented in a classification system” (ISO 15489-1).
Automatic document classification can be defined as content-based assignment of one or more predefined categories (topics) to documents. This makes it easier to find the relevant information at the right time and for filtering and routing documents directly to users.
The taxonomic classification system (also called the Linnaeus system after its inventor, Carl Linnaeus, a Swedish botanist, zoologist, and physician) uses a hierarchical model. Moving from the point of origin, the groups become more specific, until one branch ends as a single species.
Broadly speaking, there are four types of classification. They are: (i) Geographical classification, (ii) Chronological classification, (iii) Qualitative classification, and (iv) Quantitative classification.
The four categories that are used to classify the value of a record are: Vital records : legal papers, titles. Important records : sales records, tax records, contacts. Useful records : emails, letters, memos. Nonessential documents : announcements, bulletins.
Notes: Primary values include administrative, fiscal, legal, and operational value. These values relate to the usefulness or significance to the creator as regards managing ongoing, day-to-date programmatic and housekeeping activities, tracking finances and budgets, and protecting legal interests.
Records have value to an agency because: They document the agency's organization, functions, policies, decisions, procedures, and essential transactions. They furnish the information necessary to protect the legal and financial rights of the Government and of persons directly affected by the agency's activities.
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