Countersignature Meeting Minutes Template For Free

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Open the Word program and type meeting minutes in the Search for online templates field. Press Enter to display a search list with image thumbnails of these templates. Click or tap the preferred thumbnail to expand the view. Click Create to copy this template to a new Word document.
Specify the agenda of the meeting. Detail information about the people attending the meeting. Specify the date and time of the meeting. Describe about the important measures to be taken for proper functioning of such institutions.
Use a consistent format. Include discussion recaps, and key them to the agenda topic they match. Be specific when it really counts. List complete names and titles under an Attendees headline at the start of your minutes.
Concluding Materials Most minutes typically end with the time the meeting adjourned. Minutes are signed by the presiding officer and the recording secretary, although if the secretary is a voting member of the group, then the secretary's signature alone is often sufficient.
Meeting minutes Don'tts: Include every detail from the meeting in the meeting minutes. Be shy about asking for clarification during the meeting to get a point straight in your notes. Include personal opinions or descriptive phrases. Include words of praise or criticism from anyone.
Personal observations or judgmental comments should not be included in meeting minutes. All statements should be as neutral as possible. Avoid writing down everything everyone said. Minutes should be concise and summarize the major points of what happened at the meeting.
Date, time and location of the meeting. The purpose of the meeting. Names of attendees and those who were unable to attend. Agenda items. Decisions that were made. Actions that need to be done. Follow up meeting.
Use a template. Check off attendees as they arrive. Do introductions or circulate an attendance list. Record motions, actions, and decisions as they occur. Ask for clarification as necessary. Write clear, brief notes-not full sentences or verbatim wording.
Minutes are a record of what was done at the meeting, not what was said by members. Often, as legal documents, auditors and other verifier may review minutes. Minutes should be brief and easy to read. A separate paragraph should be used for each subject.
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