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How do I correct notes in minutes?
Corrections to the minutes can be made years later by means of a motion to amend something previously adopted. This requires a two-thirds vote or a majority vote with prior notice. Next meeting, or a committee may be appointed to read the minutes and report findings at the next meeting.
How do you change meeting minutes in a note?
Rewrite and Redistribute. After determining an error was made, reopen the meeting minute document and correct the mistake. Distribute the amended version to the board members. If mailing, attach a cover letter stating that the enclosed minutes are a revision and should replace the previous document.
Can you change the minutes of a meeting?
Corrections to meeting minutes can be made when they are first distributed, considered for approval, or even after they have been approved. If this motion is adopted, amend the previously approved minutes by making the appropriate correction.
How do you write an addendum to minutes of a meeting?
It is best to make the addendum right after the meeting, so that the information is still fresh in your mind. Use the minutes template to write in the addendum information. Circulate the official minutes with the attached addendum behind them to the meeting group members.
What is the difference between meeting minutes and notes?
Taking notes at a meeting is a completely different task than taking minutes at a meeting. Meeting notes tend to be for personal reference, while meeting minutes are for official record-keeping purposes. When taking notes, one is not focusing on a general outline of decisions that were made or topics covered.
How do you write a good meeting minutes?
The names of the participants. Agenda items. Calendar or due dates. Actions or tasks. The main points. Decisions made by the participants. Record what is the most important points. Future decisions.
What does taking minutes mean?
Minutes are simply notes taken during the meeting to remind you what was discussed and agreed. They do need to record clearly and simply what decisions were made at the meeting and who is going to carry them out. Some sample minutes can be found at the end of this sheet. It is the Secretary's job to take minutes.
How do I write minutes of a meeting?
The names of the participants. Agenda items. Calendar or due dates. Actions or tasks. The main points. Decisions made by the participants. Record what is the most important points. Future decisions.
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